Director, Special Events
Lucas Museum of Narrative ArtAbout the role
POSITION SUMMARY
As part of the Revenue and Engagement team, the Director of Special Events will ensure that the Events team will provide excellent event planning and project management services to the customers and guests of the Museum using the Museum’s multiple indoor and outdoor venue spaces. In collaboration with the Revenue and Engagement team the Director of Special Events develops and guides the strategy and implementation for all event planning, production, and venue operations, including coordination for catering services. These functions include establishing and maintaining the policies, event agreements, price points, and client relationships. The Director of Special Events is also responsible for coordinating and managing multiple, concurrent projects while demonstrating attention to detail and the ability to develop, implement, and track project and departmental budgets. All staff at the Lucas Museum of Narrative Art lead through a deep commitment to diversity, equity, and inclusion, both within the Museum and with the communities that we serve. Salary and titles will be assigned commensurate to the successful candidates’ education and experience. An attractive compensation package will be offered to the successful candidate(s).
RESPONSIBILITIES
- Primary department contact for vetting and processing potential event Clients (Internal and External) expressing interest in booking our facilities from initial inquiry to contract execution
- Become an expert for the Museum’s event space and capabilities
- Manage all aspects of event’s database (Elite), maintain events department calendar, client, and vendor databases
- Respond to potential clients in a timely and professional manner and provide accurate information to help convert inquiries to contracts when appropriate
- Responsible for contracting with clients by executing Event
- Reservation Agreements for third party events and managing all financial deposits to confirm the events
- In partnership with the Managing Director Development- Plan and execute all event logistics, for development and fundraising events including venue selection, catering, entertainment, décor, and transportation
- Support internal teams on the planning and production of internal events
- Assist in the cultivation and stewardship of donor relationships through events
- Primary department contact for marketing and selling the Museum’s world class destination for third party (external) events
- Work with the communications department to develop a cohesive marketing strategy to promote the Museum as a premier destination for events
- Implement a sales strategy and create a sales plan aligned with the Museum’s mission
- Attend industry-related events and networks to identify new event clients and vendors
- Collaborate with the museum's restaurant and catering operators to design and implement food and beverage offerings that enhance event experiences
- Ensure clear communication and coordination between event planning and restaurant/catering teams to meet event requirements and guest expectations
- Develop and maintain strong working relationships with restaurant and catering staff to ensure high-quality service and innovation in event menus
- Propose strategies to implement a strong event plannin
EVENTS AND SPECIAL PROGRAMS STRATEGY
MUSEUM PRE-OPENING ACTIVIES
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