ADMINISTRATIVE GENERALIST 2 - INTEGRATED COMMUNICATIONS & STAKEHOLDER ENGAGEMENT

Req ID: 42656 
Team: 53 Communications 
Entity: Ingalls Shipbuilding

US Citizenship Required for this Position: No 

Full-Time 
Shift: 1st 
Relocation: No relocation assistance available 
Virtual/Telework Opportunity: No - Not eligible for telework 

Travel Requirement:  No 

 

We’re building tomorrow’s fleet today
With more than 11,000 employees, HII’s Ingalls Shipbuilding division is the largest manufacturing employer in Mississippi and a major contributor to the economic growth of Alabama. For nearly 85 years, we’ve  designed, built and maintained amphibious ships, destroyers, and cutters for the U.S. Navy and the U.S. Coast Guard. The largest supplier of U.S. Navy surface combatants, we’re simultaneously building four classes of ships and have pioneered the development and production of technologically advanced, highly capable ships for the surface Navy fleet for decades. Think that’s cool? Keep reading:

Job Description

The Administrative Generalist supports the Integrated Communications & Stakeholder Engagement (IC&SE) department by managing a wide range of administrative, financial, and operational functions. Acting as the department’s representative for administrative matters, this role ensures smooth operations across multiple workstreams, supports leadership in executing departmental priorities, and fosters collaboration with internal and external stakeholders.

 

Key Responsibilities

Administrative & Operational Support

• Serve as the department’s representative on administrative matters, recommending, interpreting, and implementing company and departmental policies and procedures
• Act as the primary point of contact for IT (ServiceNow tickets), logistics, HR coordination, and other operational needs.
• Manage day-to-day administrative functions, including scheduling, ordering supplies, travel arrangements, and maintaining department databases.

Financial & Budget Management

• Manage the department’s budget and expenditures
• Act as a liaison between vendors, finance, and department managers to ensure accurate and timely financial transactions.

Sponsorship & Contribution Tracking

Cross-Functional Project Support

• Provide administrative and logistical support to a variety of IC&SE branches

Compliance & Documentation

• Ensure departmental adherence to Command Media standards and company compliance policies.

 

All other duties as assigned

 

Basic Qualifications

• HS Diploma/GED and 11 years of experience or AA Degree and 7 years of experience.
• Must be a current Ingalls Shipbuilding employee

Preferred Qualifications

• Minimum 3 years of administrative experience supporting a team, department, or multi-functional environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort with managing spreadsheets and reports.
• Strong organizational and time management skills with the ability to handle multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills with attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Demonstrated problem-solving and decision- making skills in a fast-paced environment.
• Familiarity with Monday.com, ServiceNow (SNOW tickets), SharePoint, or other project management and collaboration tools.
• Basic accounting knowledge and experience with budget management, invoice processing, or expense reporting.
• Experience supporting cross-functional teams and managing logistics for events, visits, or VIP activities.
• Prior experience tracking and reporting on departmental budgets, sponsorships, or community contributions.
• Understanding of Command Media standards or compliance-driven environments.

Why HII
We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII’s diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

 

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

 

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