Chief of Staff

ONE Sotheby’s International Realty is a leader in luxury real estate across Florida, known for its world-class service, refined professionalism, and commitment to excellence. We are seeking a Chief of Staff to the CEO, to serve as trusted right hand and operational anchor.

This role requires impeccable organization, unwavering discretion, and the ability to thrive in a fast-paced, high-expectation environment. The ideal candidate is poised, proactive, and unflappable — someone who anticipates needs before they are spoken and ensures every detail, both business and personal, is flawlessly executed.

Key Responsibilities
Executive & Business Support
    •    Provide direct, high level, executive assistance to the CEO, managing an intricate and ever-changing calendar with precision and foresight.
    •    Coordinate meetings, calls, and events with internal leaders, high-profile clients, and global partners.
    •    Manage daily correspondence and communications — drafting, editing, and organizing materials with professionalism and impeccable attention to detail.
    •    Anticipate needs proactively, ensuring the CEO is always prepared for meetings, travel, and strategic initiatives.
    •    Serve as a trusted liaison between the CEO and executive team, upholding the brand’s standard of discretion, integrity, and polish.

Operational & Organizational Excellence
    •    Partner closely with internal departments and leadership to ensure alignment on priorities, timelines, and deliverables.
    •    Oversee follow-up and accountability on key business initiatives.
    •    Maintain structure across workflows, communications, and digital organization systems.
    •    Handle confidential documents and sensitive information with absolute discretion.

Personal Support
    •    Manage personal calendar, travel logistics, reservations, and household or lifestyle-related tasks as needed.
    •    Assist with personal correspondence, gifting, events, and philanthropic engagements.
    •    Represent the CEO’s brand and standards in all external interactions, ensuring consistency, grace, and professionalism.

Requirements

Qualifications
    •    Minimum 5+ years of experience supporting a C-suite executive or principal within a luxury, corporate, or high-profile environment.
    •    Proven track record of managing complex calendars, travel, and logistics across multiple time zones.
    •    Exceptional attention to detail and ability to handle both professional and personal responsibilities with discretion.
    •    Strong proficiency in modern communication and organizational tools (Google Workspace, Microsoft 365, Monday.com, etc.).
    •    Availability for flexible hours and occasional travel.
    •    Bachelor’s degree preferred.
    •    Professional presentation and demeanor consistent with the ONE Sotheby’s brand.

Who You Are
    •    Polished and poised — a calm, confident presence under pressure with exceptional emotional intelligence.
    •    Anticipatory thinker who sees what’s needed before being asked and takes initiative to make it happen.
    •    Meticulously organized — thrives in structure, loves detail, and manages complexity effortlessly.
    •    Discreet and loyal, handling all matters with the highest level of confidentiality.
    •    Excellent communicator, both written and verbal, with impeccable grammar and professional etiquette.
    •    Solutions-oriented and service-driven, with a natural “yes” attitude and genuine desire to support.
    •    Refined sense of style and brand awareness, aligning with the elegance of the Sotheby’s culture.

Bilingual Spanish highly preferred.

Benefits

Join a luxury growing company with an energetic work environment. Our benefits include:

-          Medical, Dental, and Vision.

-          401k

-          A generous PTO and Holiday calendar.

-          Start-up office environment.

-          Growth potential.

-          Training and development

Why Join ONE Sotheby’s International Realty
    •    Work directly with one of the most respected and visionary leaders in luxury real estate.
    •    Join a culture rooted in sophistication, discretion, and service excellence.
    •    Be part of an internationally recognized brand with a commitment to innovation and integrity.
    •    Competitive compensation, long-term stability, and the opportunity to play a key role in the continued success of a globally admired organization.

Job Type: Full-time

On-site, not a remote position. Local candidates only.

MDLV, LLC dba ONE Sotheby's