Senior Executive Assistant to the Chief Operating Officer

Calling All Esteemed Leaders!

This role offers an opportunity to serve as a trusted partner to executive leadership by providing high-level administrative, operational, and organizational support within a complex, matrixed enterprise environment. The position plays a critical role in enabling executive effectiveness, advancing strategic priorities, and supporting system-wide initiatives.

This caregiver will work onsite in Renton, WA.

The Role

This position provides high-level executive, operational, and organizational support within a complex, matrixed enterprise environment. The role contributes to the achievement of the organization’s vision, mission, and strategic objectives by providing executive support and specialized project coordination.

Operating with broad discretion and minimal direction, the Senior Executive Assistant exercises advanced judgment, maintains an enterprise-wide perspective, and anticipates executive priorities to ensure alignment with organizational strategy. The role manages highly sensitive and confidential matters, represents executive intent, and coordinates system-wide initiatives, governance activities, and stakeholder engagement as appropriate.

The position supports the Chief Operating Officer through calendar management, correspondence, meeting and agenda preparation, and logistical coordination. The individual in this role networks extensively with organizational leaders and health system stakeholders and represents executive leadership and the health system in a professional and positive manner.

What You’ll Do

• Anticipate organizational needs and manage competing priorities to ensure alignment, follow-through, and effective communication across senior leadership, governance bodies, and key stakeholders.

• Independently plan and execute assigned projects and activities, exercising sound judgment aligned with executive leadership style.

• Facilitate and perform administrative functions in support of executive meetings by preparing agendas, prioritizing agenda items in consultation with executives, distributing materials, and coordinating records, evaluations, and follow-up.

• Oversee coordination of the executive office, ensuring logical scheduling, adequate preparation time, and seamless management of meetings, travel, and external commitments.

• Ensure executives are fully prepared for meetings through proactive organization and maintenance of confidential files and materials.

• Coordinate drafting, editing, and management of correspondence, reports, meeting minutes, and presentations.

• Exercise independent judgment in handling sensitive communications and confidential information.

• Maintain strong, professional relationships with internal and external stakeholders, including senior leaders, consultants, professional organizations, and government agencies.

• Collaborate across departments to support organizational integration efforts and achievement of strategic objectives.

• Plan and coordinate administrative workflows, develop efficient procedures, and track materials to ensure timely and accurate distribution.

What You’ll Bring

• Education & Experience

  • Bachelor’s degree in English, Liberal Arts, or a related field, or equivalent education and experience.

  • Graduation from a technical program in secretarial or office support services, or equivalent education and experience.

  • Five (5) years of experience providing administrative support to an executive.

• Core Competencies and Skills

  • Personal Effectiveness and Dependability: Demonstrates initiative, adaptability, follow-through, and continuous improvement; effectively manages shifting priorities.

  • Communication: Communicates clearly and logically; anticipates information needs; listens with sensitivity and openness to feedback.

  • Interpersonal Savvy: Builds effective relationships using diplomacy and tact; navigates high-tension situations with professionalism.

  • Comfort with Senior Leadership: Interacts effectively with executives and managers; understands executive communication styles and decision-making preferences.