Assistant Registrar

Job Title

Assistant Registrar

Agency

Texas A&M University

Department

Office Of Registrar

Proposed Minimum Salary

$5,416.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

What We Want

The Assistant Registrar will provide strategic leadership and operational oversight for the development, production, and publication of the Undergraduate and Graduate and Professional catalogs. This position will direct, supervise and oversee the maintenance of the University's course inventory in the student information system. This position will provide guidance and training to the campus community on the use of the content management system (CourseLeaf) for both catalog production and course inventory. We seek a passionate and enthusiastic individual with project and time management skills, meticulous organizational skills, and a keen eye for attention to detail. If the above description sounds interesting to you, we invite you to apply for this opportunity.

What You Need To Know

Salary Range: $65,000 - $71,500 (based on selected hire’s qualifications)

Cover Letter & Resume: A cover letter and resume are strongly recommended.

Other Requirements and Factors:

• Must be punctual and dependable.

• Must be able to work occasional weekends and evenings during certain periods of the year.

• May include travel for professional meetings which may include weekend and evenings.

• Must work commencement ceremonies.

Essential Duties/Tasks

University Catalog Production

• Directs and leads all aspects of the production and publication of the Undergraduate and Graduate and Professional Catalogs using our content management system (CourseLeaf).

• Coordinates with the various units on campus to ensure accurate information is reflected in the catalogs.

• Develops and oversees catalog production timelines to ensure deadlines are met.

• Evaluates effectiveness of catalog production processes to develop improved methods for the upcoming academic year.

• Researches peer institutions and industry for best practices.

• Associated AACRAO Core Competencies & Professional Proficiencies: Leadership and Management, Problem Solving, Professional Integrity, Communication, Technical Knowledge; Records & Academic Services Proficiencies - Academic Policy & Curriculum Delivery, Operations and Business Process Management.

Content Management System

• Directs and delivers training sessions to the campus community on using CourseLeaf for catalog and course inventory.

• Oversees the development and updating of training materials.

• Consults with and maintains relationship with the CMS vendor to resolve software issues/concerns.

• Coordinates and performs thorough user testing of vendor updates, integration changes and web accessibility improvements in test environments.

• Directs the review of catalog content for accuracy and consistency.

• Serves as the catalog administrator including management of catalog workflows and roles in CourseLeaf.

• Identifies and recommends process improvements and efficiencies.

• Associated AACRAO Core Competencies & Professional Proficiencies: Leadership and Management, Problem Solving, Professional Integrity, Communication, Technical Knowledge; Records & Academic Services Proficiencies - Academic Policy & Curriculum Delivery, Operations and Business Process Management.

Curricular Reviews

• Directs and oversees the process of reviewing course proposal submissions through the Curricular Approval Request System (CARS) to ensure accuracy and consistency.

• Directs the development of procedures to streamline the course review process.

• Develops style guides on formatting preferences for catalog.

• Provides guidance and develops relationships with administrators, faculty and staff regarding th