Accounts Payable Associate

Who WE are:

RailPros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people-first organization, we prioritize the well-being and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services – we are constantly innovating and staying abreast of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary:

The Accounts Payable Associate will be responsible for managing the outflow of capital for the company, ensuring that all financial obligations are accurately recorded and paid in a timely manner. This role involves verifying, coding, and processing payments while maintaining relationships with vendors and ensuring compliance with accounting standards.

Essential Duties & Responsibilities:

• Receive, verify, and code invoices and expense reports for accurate general ledger input.
• Reconcile credit cards, expenses, and other financial reports against account balances and office records.
• Process and facilitate payments to vendors, including verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensure that all outstanding obligations are cleared upon payment and identify discount opportunities or amend purchase orders as needed.
• Reconcile monthly statements and transactions to ensure the accuracy of accounting records.
• Process weekly and monthly contractor payroll, ensuring timely and accurate payments.
• Monitor and manage vendor communications, resolving any billing disputes or discrepancies.
• Maintain accurate records of invoices and payments in accounting systems.
• Assist with month-end closing tasks, including reconciling accounts and providing necessary financial reports.

• Assist in preparing financial documents and reports for audit purposes.
• Other duties as assigned to support the overall needs of the finance department.

Knowledge, Skills & Abilities:

• Trustworthiness and reliability in handling sensitive financial information.
• Proficient in Microsoft Office Suite (Excel, Word, etc.) and ability to learn other accounting software.
• Strong organizational skills and attention to detail, with an ability to maintain confidential and accurate financial records.

• Excellent probl