Strategic Communications Student Intern

Department Overview:

This position is a part of the Office of the Associate Vice Chancellor department at UW–Madison’s Facilities Planning & Management Division (FP&M). The division consists of over 1,300 staff that build, maintain and operate the physical environment of the UW–Madison campus in support of the university's education, research and outreach activities.
While supporting a more sustainable campus, the FP&M coordinates campus planning and renovation, provides services for commuters in getting to and around campus, ensures health and safety, performs safety consults for laboratory researchers, cleans, completes maintenance and repair activities for historic buildings and integrates natural spaces as a part of everyday campus life.
The FP&M communications and marketing group simplifies messaging, creates compelling visuals and delivers strategies to connect with FP&M's core audiences in an impactful way.

Anticipated Start Date:

February 2025

Anticipated End Date (If Applicable):

 

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

Minimum: 10 Maximum: 20

Schedule:

The student intern’s work schedule will be set for each semester depending on availability around their classes. Hours worked will occur between 8:30 am – 5:30 pm, Monday – Friday.

Salary/Wage Range/Lump Sum:

Minimum: $15.00 Maximum: 

Number of Positions:

1

Qualifications:

The ideal candidate will:
• be capable of playing a key role in a recurring editorial cycle
• have a sense for layouts and an eye for elements of good design
• be a Communication Arts, Marketing, Journalism, Media, Business, Graphic Design major (or intended), or a related area of study; or have equivalent industry experience or coursework
• possess excellent attention to detail and a knack for finding answers
• be a self-starter who takes initiative and can work independently
• function well as part of and in support of a small, dynamic team
• have top-notch grammar and proofreading skills
• demonstrate a strong writing background and/or coursework
• have copywriting experience from editorial, advertising, newsletters, mass email or technical
• be able to work on-campus at 21 N Park St. with the team for one or more shift per week, with the option to choose to work from home or at the office at other times of the week

Knowledge, Skills & Abilities:

• Ability to meet deadlines and work independently
• Organizing skills
• Self-starter
• Responsive
• Collaborative problem-solving abilities
• Learning mindset; adaptable to new systems and workflows
• An eye for accuracy, precision, and consistency in content
• Communicating effectively in-person, in meetings or calls, and via email
• Excellent interpersonal skills, a strong people focus
• Managing time, schedule and calendar (Microsoft Outlook, etc.)
Optional, good-to-have:
• Enjoys refining the details
• Basic HTML
• Creating mobile-responsive emails
• Plain language writing practices
• Graphic design using Adobe InDesign and/or Adobe Illustrator. Ability to edit or create flyers, signage, or digital assets
• Interviewing subjects for human interest-related published work

Position Summary/Job Duties:

Get career-building time in editing, writing, communicating, curating and designing content as an important member of our small team! Hone your existing skills and contribute to collaborative production processes alongside marketing, communications, design, and facilities professionals.

As part of a hybrid team (on-campus and work-from-home), the student intern will play a key role in a recurring editorial cycle. They’ll write, design and publish content for websites, emails and print media as a part of internal and external marketing and communications campaigns.

As a strategic communications student intern at FP&M you will be supported in the pursuit of achieving a reasonable balance between work duties and your academic courses:
• 10 – 15 hours of work per week during the regular fall and spring semesters and
• 10 – 20 hours of work per week during summer recess (actual hours would depend on your availability and preference)
• Work with the hiring manager to establish feasible weekly hours and a schedule that works with your classes and other interns’ schedules.
• Be available to work at least 70% of weekly hours on Mondays, Tuesdays and/or Wednesdays.
• There is an opportunity for this position to be ongoing for as long as you are an enrolled student

Job Duties
• Receive complex information from multiple sources and track updates to ensure the most accurate and timely product/output
• Creatively and collaboratively so