Administrative and Office Specialist / CBORD Specialist

Title: Administrative and Office Specialist /CBORD Specialist

State Role Title: 19013

Hiring Range: $ 32,843 - $51,000 Commensurate with experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Southeastern Va Training Centr

Agency Website: https://dbhds.virginia.gov/facilities/sevtc/employment

Recruitment Type: General Public – G

Looking for a career with meaning and purpose? Join our team at Southeastern Virginia Training Center!

Southeastern Virginia Training Center (SEVTC) is seeking an Administrative and Office Specialist /CBORD Specialist to join our team and support our food service operations and nutritional compliance. This position is responsible for managing the CBORD software system, maintaining dietary records, assisting with food service logistics, and ensuring compliance with nutrition standards for individuals in our care.

About Us

At Southeastern Virginia Training Center (SEVTC) we serve citizens with intellectual and developmental disabilities. We are an intermediate care facility operated by the Department of Behavioral health and Developmental Services (DBHDS) where we support individuals in state-of-the-art homes with accommodations unique to their specific needs. At SEVTC, we take pride in providing our individuals with a person-centered approach, fostering their independence, and ensuring their life is fully realized to their potential. Our employees are our most valuable asset, and we take time to invest in their health, wellness, and happiness.

Job Duties

CBORD System Management:

• Maintain and update the CBORD database, including meal lists, menus, recipes, food tickets, and compliance reports.
• Ensure dietary compliance by managing resident diet orders, allergies, dislikes, supplements, and clinical notes.
• Oversee the meal production cycle, ensuring proper food selection based on dietary needs.
• Perform daily system updates, including new admissions, tray ticket modifications, menu production, and census reports.
• Maintain security settings and conduct end-of-day system maintenance.
• Serve as the primary point of contact for CBORD technical support.

Food Service Operations & Support:

• Assist food service staff with tallies, meal tickets, and labels to ensure proper meal distribution.
• Train new employees on understanding tallies, tray tickets, and compliance procedures.
• Support food service operations by answering telephones, assisting supervisors, and responding to inquiries.
• Work with the Food Director and inventory technician to manage food inventory and vendor item maintenance.
• Ensure overall nutritional compliance by coordinating with management for recipe production and food service quality control.

Schedule:

•  6:00 AM – 2:30 PM
• Includes weekends and holidays
• Must be available for overtime and shift flexibility as needed

Additional Information:

• This position is considered essential personnel and will be required to report to work during facility needs or emergencies.
• All new hires must complete a 5-day Pre-Service Training Program (8:00 AM – 4:30 PM daily).

 Skills and experience required:

We are looking for candidates who are passionate about helping others and making a positive impact in their lives We also seek the following:

• Experience in food service operations, nutrition compliance, and meal production.
• Strong organizational, problem-solving, and communication skills.
• Skill in computers including data entry, reporting, and use of Microsoft Office (Word, Excel).
• High school diploma or equivalent required

Bonus points if you have:

• Experience with CBORD or similar food service management software preferred.
• SERV safe certified
• Certified by Commonwealth of Virginia for food sanitation or obtain within 2 months.
• Ability to work in a fast-paced environment and manage multiple responsibilities.

 What we offer:

We offer an array of benefits to help you take care of you and your family:

• Health, vision and dental; multiple plan choices!
• Health and dependent care flexible spending accounts.
• 13 paid holidays.