LN Concerts, Production Assistant

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide.  Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! 

THE JOB

You will assist the regions' Production Assistant (s) with all show-related duties prior to the on-sale date through event completion. 

WHAT THIS ROLE WILL DO

• Maintain regular communications with Production Manager(s).
• Must ensure a positive and creative environment for the Production Department.
• Facilitate proper interdepartmental communication and organization.
• Assist and support all production department personnel with job functions as needed.
• Review the show riders to advance the office and dressing room touring needs.
• Work with the production manager to procure all necessary show rental items.
• Liaise backstage directly with tour staff and dressing room coordinators to ensure a comfortable working environment.
• Work with the department in scheduling runners and runner vehicles
• Responsible for procuring all required automobile rentals and coordinating the required staff assigned to specific vehicles.
• Document and record rental vehicle usage, i.e., mileage, fuel costs, maintenance, damage, etc.
• Enter Department payroll as outlined by the Production Manager and Payroll Coordinator, and develop reports as required.
• Liaise with the local caterer to ensure proper advanced communication between all parties.
• Liaise with the box office and tour staff to confirm comp tickets and guest list needs.
• Review the budgets and forecast upcoming shows with the Production Manager.
• Complete show recaps within 24 hrs of the previous show.
• Input and upload vendor invoices to ensure a timely payment process.
• Attend production meeting as outlined by the Production Manager to document the discussion of key points and details, and make a record of the meeting.
• Work with local IATSE staff to assist in good labor relations.
• Maintain and update all staffing contact information and availability.
• Onboarding of new employees in Workday and tracking and entering payroll in ABI
• Be on-site at Stadium engagements as necessary to assist the Production Department as required.
• Duties as assigned.

WHAT THIS PERSON WILL BRING

Minimum Requirements:

• Calm / Professional and customer service-oriented individual.
• Demonstrates a sense of teamwork and promotes a high level of motivation and morale.
• Convey a professional image to people inside and outside the company.
• Must possess superior interpersonal communication and organizational skills.
• Computer literate in Windows and Apple OS applications (Outlook, Excel, Word, PowerPoint, OneNote, SharePoint, etc.).
• Flexible Schedule (days/nights, late hours, weekends, and holidays)
• Travel to venues in the region as required.
• Ability to manage multiple projects simultaneously
• Must possess superior interpersonal communication and organizational skills
• Previous experience with timekeeping systems
• High proficiency in MS Office, particularly Excel
• Working knowledge of Workday, ABI, and ADP Payroll platforms preferred
• Excellent written and verbal communication skills

Preferred:

• College Degree in a related field
• 2-4 years of production experience in the entertainment industry.

Physical Demands/Working Environment:

• Must be able to lift up to 60 lbs.
• Extended and long shifts are the norm.
• Moderate to loud level or noise are possible in a work environment.
• The working environment is fast-paced and sometimes stressful.