Senior Manager, Legal Operations (E-Billing)

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At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

Gilead Sciences is a biopharmaceutical company that discovers, develops, and commercializes innovative therapeutics in areas of unmet medical need. The company's mission is to advance the care of patients suffering from life-threatening diseases worldwide. Headquartered in Foster City, California, Gilead has operations in North, South and Central America, Europe, Africa, Asia, and Australia. Gilead makes it a priority to increase access to its medicines for people who can benefit from them, regardless of where they live or their economic status. 

Essential Duties & Job Functions

• This position will report to the Associate Director of Legal Operations

• Manage processes and policies governing outside counsel usage and spend

• Manage law firm matter budget review process

• Build-out the Legal Department’s internal and company-facing portals, that support data transparency and analytics dashboards

• Identify key performance indicators (KPIs), benchmarks, and metrics to monitor department performance

• Assist with the collection and assessment of benchmarks/metrics/KPIs

• Present data analysis to Associate Director of Legal Operations or leadership that explains and justifies Legal Department spend, in addition to identify opportunities for streamlining processes and budget efficiencies

• Champion planning and implementation of strategic outside counsel initiatives and support active law firm management

• Manage and enforce outside counsel guidelines and oversee related education (training or professional development), implementation processes

• Partner with others in the Legal Department by sharing data insights and collaborating cross-functionally to implement approved improvements

• Responsible for management and enforcement of matter budgets in partnership with internal counsel/ lead legal professional

• Manage internal and external billing technologies including matter management system, electronic billing, SAP and spend analytics platforms (Tableau)

• Ensure cross-functional alignment with other key company functions (Accounts Payable, Finance, and IT)

• Manage end-to-end invoice processing and respond to law firm and vendor payment inquiries

• Manage law firm and vendor onboarding process through Gilead’s electronic billing and matter management system

• Review engagement letters to confirm rates, budgets, discounts are reflected accurately in spend reports

• Document existing policies, procedures, and guidelines; maintaining a one-stop shop for online resources and training

• Lead regularly scheduled monthly, quarterly, and annual reporting requirements

• Ideal candidate will be able to comprehend Gilead’s internal reporting capabilities, and identify existing metrics schemes, potential informational gaps, and opportunities for improvement in Legal spend reporting structure

• Analyze key billing & matter data sets for comparative analytics which illustrate trend analysis across functional activities

• Participate in benchmark opportunities with other multi-national companies to identify leading practices

• Proactively identify trends i