Accounting Clerk (Facilities)

Job Overview

This position is responsible for performing intermediate level accounting work reviewing and processing revenues and expenditures; customer/cost center/expense account reconciliations, and standard/intermediate level transactional reporting; and other fiscal related analyses.

Salary

Min $36,732.80 annually

Mid $51,459.20 annually

Benefits

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• Generous PTO & Holiday Plan
• Health Plans
• Health Savings Account
• Dental & Vision Plans
• Employee Assistance Program (EAP) 
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Tuition Reimbursement
• Cafeteria Benefit
• Life Insurance
• Short & Long-Term Disability Insurance

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Duties and Responsibilities

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Reconciles expense and revenue accounts, sub ledgers to general ledger; and identifies and initiates corrective actions.
• Acts as the fiscal liaison for departmental staff; researches funding restrictions, searches and analyzes expenditures.
• Reconciles Purchase Orders to invoices and receipts.
• Prepares Standard Miscellaneous Batches, Journal Entries, Event Billings, and Deposit Journals.
• Receives funds, prepares deposits, and reconciles bank statements.
• Provides local, state, federal, and annual financial audit assistance.
• Assists with the preparation of the department's operating and capital budgets.
• Initiates and/or approves fiscal transactions in the automated accounting system.
• Manages departmental invoice payments which includes monitoring and taking corrective action for financial transactions to include Accounts Payable, Accounts Receivable, Customer Accounts, Projects/Grants, etc.
• Validates labor allocations and prepares/updates forms.
• Reconciles customer accounts and submits billing information and processes customer refunds; prepares aged receivables schedules.
• Reviews and analyzes monthly fiscal transactions; identifies issues; and recommends and prepares corrective action.
• Prepares various fiscal reports i.e. payroll, expenditure detail, customer account analysis, aging reports
• Performs other duties as needed, including those performed by subordinate fiscal, financial, and clerical staff.

Job Specifications

• Knowledge of accounting principles, practices, procedures, methods, and theory.
• Knowledge of laws, rules, and policies governing assigned functional accounting areas.
• Knowledge of computer operations using accounting and spreadsheet applications.
• Ability to read, comprehend, and apply job related rules, policies and procedures.
• Ability to prepare accounting, financial, and statistical reports.
• Ability to compile, analyze and/or audit accounting, budgetary, fiscal, payroll and leave data.
• Ability to use accounting and imaging software, spreadsheets, and related applications.

Physical Requirements

• Position is typically in an office environment.
• Requires an employee to be mostly sedentary.

Work Category

• Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount