Administrative Specialist - TS/SCI w/Polygraph

Type of Requisition:

Regular

Clearance Level Must Currently Possess:

Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:

Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

None

Job Family:

Highly Compensated Administrative Services

Job Qualifications:

Skills:

Calendar Management, Communication, Microsoft Office, Office Administration, Travel Planning

Certifications:

Experience:

4 + years of related experience

US Citizenship Required:

Yes

Job Description:

Discover a career that is challenging, impactful, and mission-critical. Join our team as an Admin Assistant IV and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.

HOW AN ADMINISTRATIVE ASSISTANT IV WILL MAKE AN IMPACT:

• Working in a discreet environment handling sensitive and personal information daily

• Completing transactional duties with special attention to detail, being organized, and multi-tasking

• Interacting with our ongoing POC customers, team members/Leads, and employees via phone, Skype or email

• Handling and receiving incoming and outgoing correspondence

As an Administrative Assistant IV, your day-to-day responsibilities will include:

• This Administrative Assistant serves as the special assistant to the investigations division front office, primarily to the two senior executives in the office

• All of the office's managers are located in this office in Chantilly

• The special assistant will work with two administrative assistants to provide a full range of support to office's management

• This Administrative Assistant role will manage the workflow of continuously changing priorities, schedules, and action items for the two senior executives within the front office

• Based on the changes in office priorities, the assistant will have authority to independently schedule/reschedule meetings and ensure that all parties involved are updated

• The candidate will present clear and concise information in both written and verbal formats, to include creating and responding to administrative correspondences; assisting with preparation of information briefings to various audiences; and maintaining internal communication media

• Must be cognitive of the criticality, sensitivity, and confidentiality of the issues they are made aware of during daily interactions

• Candidate independently performs standard administrative duties, including answering telephone calls, typing, proofreading, and editing memoranda

• Position requires excellent customer service and the ability to resolve conflicts and respond tactfully to callers

• Serves as focal point for the training of all incoming office personnel, both staff and contractors

• Maintains and updates office front office (administrative) Standard Operating Procedure and maintains office supply stock for the front office as well as staff rooms

• Orders supplies using sponsor's supply system and inventory tracking databases

• Uses appointment and reservation systems to approve conference room requests

• Uses standard Microsoft Office tools to manage division correspondence and data

• The Administrative Assistant candidate will answer phone calls and receive visitors while resolving conflicts with discretion, forethought and tactfulness

• Serves as focal point for the training of all incoming office personnel, both staff and contractors

• Prepares requests for new staff arrival training courses and submits results

• Maintains all contact information for the division and submits employees for database access

• Manages office calendars, including office conference room, Leave calendar and interview room calendar

• Processes credential requests in coordination with other government office contacts

• Prepares panel books for executive staff as needed

• Candidate processes credential requests in coordination with other government office contacts

• Processing these requests involves filing proper forms with sponsor's badge office, coordinating with other staff officers to obtain relevant information , monitoring & receiving completed credentials and returning unneeded credentials back to badge office

• As a member of office admin group, approves conference r