Administrative Assistant

Requisition Number: 95544 

Position Overview

The Administrative Assistant I provides general administrative business support as well as support to their assigned Executive Assistant to CEO/CFO if applicable. The incumbent schedules appointments, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties.

 

What you’ll do at Insight

• Answer and route phone calls to appropriate parties.
• Schedule and coordinate meetings and appointments.
• Prepare and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems.
• Process incoming and outgoing mail and packages.
• Coordinate travel arrangements.
• Manage inventory and office supplies.
• Perform general administrative duties.
• Reads and routes incoming mail.  Locates and attaches appropriate file to correspondence to be answered by company.
• Answers and screens telephone calls; arranges conference calls.
• Coordinates manager schedule and/or makes appointments.
• Welcome scheduled visitors and conducts to appropriate area or person.
• Conducts research, and compiles statistical reports.
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials.

What you’ll need to join Insight

• High school diploma or general education degree (GED) required
• Minimum of 2 years of related work experience; or equivalent combination of education and experience. 
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time-management, and multi-tasking skills
• Ability to prioritize tasks and work independently
• Ability to read, analyze, and interpret general business/ professional journals, technical procedures, or regulations. 
• Ability to write reports and/or business correspondence. 
• Ability to effectively present information and respond to questions from groups of managers, customers, other employees.

Physical Demands

The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to, stand, sit, talk, hear, and operate a computer, telephone and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work.
• Occasional light lifting is required.
• Regular, predictable attendance is required; including quarter-driven hours as business demands dictate.

Work Environment

The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
• Ability to work in a confined area.
• Ability to sit at a computer terminal for an extended period of time.

The base salary range for this position is typically $35,000 to $50,000 with additional bonus and benefits available. However, compensation decisions are dependent on the facts and circumstances of each case, including experience and location, and we will also consider candidates outside of this range as necessary.

 

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

 

The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.

Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.

 

 

Posting Notes: Hanover Park || Illinois (US-I