Senior Management Administrative Assistant II

Minimum Pay Rate: $92,788.80 

Maximum Pay Rate: $122,948.80 

Civil Service Status: Civil Service 

Apply by Date: 02/17/2026 

Posting Type: Open 

SMUD's Senior Management Administrative Assistant II position, provides high-level executive support to the Director of People Services and Strategies (PS&S). This pivotal role demands a professional who excels in handling confidential and sensitive matters with the utmost discretion and integrity. As a key liaison, you will communicate effectively with diverse audiences—from external customers and clients to senior executives and leadership—playing an essential role in facilitating smooth operations within the HR function. Beyond typical administrative duties, this position requires a seasoned professional with strong organizational, communication, and problem-solving skills, who can anticipate needs and manage complex schedules, board materials, and high-impact projects. If you are looking for a challenging, rewarding role where you can contribute to a dynamic team while safeguarding trust and confidentiality, we encourage you to apply.

This posting intends to fill one regular full-time position, and establish an eligibility list which may be used to fill future regular full-time or limited-term vacancies over the next two (2) years. 

Purpose

Reporting directly to senior management, provides administrative and analytical support; scheduling duties; serves as a liaison to the director; and, oversees special projects related to the activities and operations of an assigned department; all with a high level of professionalism and in a manner that reflects positively on the organization.

Nature and Scope

This is level II of an advanced journey level classification. Employees in this classification work independently within a broad framework of policies and procedures. This job requires extensive staff, public, and organization contact requiring a high degree of tact, diplomacy, confidentiality, and independent judgment. While this job is part of a job series, it is not a slant line job and there is no automatic progression to this level.

Duties and Responsibilities

• Provides administrative, analytical, and technical support to assigned department/director. Researches, drafts, and prepares various written materials including correspondence, memoranda, draft and final versions of departmental directives or procedures, and reports.
• Provides general administrative support by preparing and maintaining calendars, including the scheduling of appointments and meetings. Coordinates meeting room and material set-up, including audio-visual and catering requirements. Negotiates contracts for outside facilities.
• Enhances department efficiency through consistently informing management of changes to SMUD policies, regulations and programs. Prepares and ensures accuracy of departmental administrative and analytical information in reports and/or presentation format to ensure that the information is accurate and appropriate for the intended audience.
• Provides support in budget preparation and administration to ensure the department operates within budget and complies with SMUD policies, procedures, and quality standards.
• Supports the overall achievement and completion of department projects; assists in planning, reviewing and conducting work activities and researching required project information associated with department internal/external projects in accordance with established task objectives and schedule as outlined in the project plan/contract.
• Ensure Director is prepared for and follows-up on action items from executive and peer team meetings.
• Strategically manage leaders' time, including scheduling, balancing meeting purpose with strategic priorities, scheduling and planning meetings to maintain a focus on the highest priority deliverables from a strategic and people perspective
• Stay informed of and keep department management team focused on the top priorities, and ensure management is communicating when priorities are changing; assist in strategic planning activities with leaders and help leaders direct their focus in order to make the most of the limited and valuable resources and time.
• Performs studies of work or business processes; coordinates review and approval of internal control documents by department and SMUD entities; negotiates changes in or commitments to business processes or agreements; makes recommendations for new or changes to existing programs or processes.
• Review and monitor operational/program metrics and communicates anomalies/progress to director/management team; build, maintain and share dashboards that lay out performance and information in a conc