Human Research Protections Assistant

Overview

The Human Research Protections Office seeks a detail-oriented, organized, and energetic candidate to support its Office Manager and other staff and handle many of the office’s routine tasks. Human Research Protections (HRP) Assistants are integral to the smooth functioning of Utah State University’s Human Research Protection Program (HRPP). This office is responsible for ensuring that all research conducted by Utah State University faculty, staff, and students which involves human subjects is conducted ethically, in line with legal requirements, and with strong protections in place for research participants. This is done by having all research with human participants submitted for review in line with the Belmont Report principles of Justice, Beneficence, and Respect for Persons. This is a part-time, non-benefited wage hourly position, with a strong preference for students who qualify for Work Study. The Office of Research provides research administration services year-round, and as such, seeks candidates who can commit to working during the entirety of the calendar year (including the summer), as opposed to solely the academic year. This position is not telework eligible.To apply, please submit a current resume (no more than two pages) outlining your relevant experience and qualifications, as well as a copy of your class schedule for the Summer (if applicable) and Fall 2026 semester(s) if you are a student. Qualified candidates will be invited to a written and then a live interview.

Responsibilities

• Ensure the smooth functioning and management of the front desk for 10-24 hours per week. This includes answering phones, triaging and responding to emails, scanning, file management, managing office mail, etc. The staff who split these shifts must coordinate schedules with each other to ensure 40 hour per week coverage of the front desk.
• Provide assistance to individuals who call the office's main line, as well as visitors to the office, triaging them to the appropriate staff member if necessary (including remote staff). This requires being knowledgeable regarding the office's basic functions and being able to respond appropriately to basic questions regarding those functions and the office's operations.
• Send email reminders regarding upcoming protocol expiration dates, with instructions for renewal or closure.
• Completion of protocol pre-reviews and assignment triage tasks.
• Manage the HRP Office’s CITI Training records and database.
• File documentation from meetings of the Convened IRB.
• Prepare templates for review and finalization for the Executive Director, Office Manager, and Analysts.
• Manage P-Card purchases, including submitting receipts, purchase orders, and travel requests to the appropriate Business Services representative.
• File researcher communications with office staff related to protocol review tasks.
• Create approval or determination letters, as needed.
• Data entry and verification to track all protocol review actions.
• Assist the Office Manager in the generation of reports using existing data for internal or external use.
• Other duties as assigned, including general office supply and resource management.

Qualifications

Minimum Qualifications:

• High school degree or equivalent
• Strong attention to detail
• Collaborative and positive approach
• Strong organizational and communication skills
• Proficiency in the Microsoft Office suite, or willingness to engage in trainings to become proficient
• Ability to coordinate class and work schedules with other employees in the office
• Interest in work centered around the principles of Justice, Respect for Persons, and Beneficence

Preferred Qualifications

• Proficiency or fluency in Spanish
• Previous office experience
• Experience with conducting research with human participants
• Work Study award

Knowledge, Skills, and Abilities:

• Exceptional listener and communicator who effectively conveys information verbally and in writing.
• Strong organizational skills.
• Attention to detail.
• Ability to effectively prioritize and juggle multiple projects.
• Ability to adapt to changing conditions or work assignments.
• Excellent interpersonal abilities.
• Cultural sensitivity and an ability to build rapport with a diverse workforce in multicultural settings.
• Team player who excels at building trusting relationships with customers and co-workers.
• Productive worker with solid work ethic who exerts effort in successfully completing tasks.
• Dependable, responsible contributor committed to excellence and success.
• Self-starter who takes initiative with min