Front Desk Administrative Assistant

Front Desk Administrative Assistant  

EKN Engineering is a fast-growing B2B engineering and technology consulting firm dedicated to providing innovative solutions to our clients. We specialize in delivering cutting-edge technologies and strategic consulting services to help businesses thrive in today's rapidly evolving landscape. As a trusted partner, we prioritize integrity, excellence, and compliance with industry regulations and standards. We’re looking for a Front Desk Administrative Assistant to support the team with a variety of administrative tasks. These tasks may include inventory management, meeting management, and a wide variety of clerical support. The Front Desk Administrative Assistant must thrive in a fast-paced, technology-driven environment. This role requires someone who can be a self-starter and guarantee efficiency in the work they present. The ideal candidate will be a proactive problem solver with exceptional communication skills, meticulous attention to detail, and eminent organization.  

Roles & Responsibilities 

• Support the office and its employees to ensure company goals are met and operations run efficiently 
• Assist in the scheduling of meetings as needed 
• Screen and assist all phone inquiries  
• Monitor parking lot to ensure compliance with company parking policies, communicate regulations, and procedures to employees and visitors 
• Make travel arrangements, such as booking flights and hotel accommodations as needed 
• Manage reception area, ensuring appropriate assistance of all visitors and building access 
• Sort mail daily and deliver to appropriate personnel  
• Deliver packages as needed (FedEx, UPS and/or USPS) 
• Maintain inventory levels and place any orders for office and kitchen supplies 
• Assist with coordinating company events, as needed 
• Create reports, presentations, and companywide announcements 
• Perform other administrative tasks, as assigned 
• Assist the Facilities Manager, as needed 

Qualifications:

• Proven experience as an administrative assistant or other relevant administrative support experience 
• Strong understanding of Microsoft Office Suite (i.e., Outlook, Teams, Visio, Word, PowerPoint) 
• Ability to prioritize daily workload  
• Ability to meet deadlines in a fast-paced environment 
• Detail oriented and ability to multitask  
• Problem-solving with strong decision-making skills 
• Professional level verbal and written communications skills 
• Outgoing and eager demeanor  
• Demonstrates strong organization skills and attention to detail  

Nice to haves: 

• About 1 year of experience in high paced office environment 
• Open to growth within the company  
• Desire to improve practices and daily tasks 
• Ability to think outside of the box with a sense of urgency 

Why Join Us:

At EKN Engineering, you’ll be part of a company that values innovation and accountability and supports our employees' professional growth and personal development. Here, you’ll work with teams that push the boundaries of engineering to create solutions that enhance our communities and the environment by making utilities safer.

Benefits & Perks 

• 100% Company-Paid Medical, Dental, Vision, and Life Insurance – Comprehensive coverage to support your health and well-being. 

• 401(k) with Company Match – We invest in your futur