Industrial Property Associate

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

JLL is currently seeking a dynamic individual for the role of Property Associate whose primary responsibility is to maintain positive relations between building tenants and owners and Jones Lang LaSalle property management team and assist property management team in the operations of a property. The specific areas of responsibility for a Property Associate include administrative duties, accounting, operations, and tenant relations.  

This position requires the Property Associate to be on-site.  Local market requirements may vary slightly. 

WHAT YOU’LL BE DOING/WHAT WE NEED FROM YOU/WHAT YOU’LL DO  

ADMINISTRATIVE  

• Effectively deals with tenant concerns by exhibiting a professional, mature, courteous, gracious, and efficient manner.  

• Provide direct administrative support to Managers.  

• Track and update Certificates of Insurance on regular basis for both Tenants and Contractors.  All lease files and contract files must also be up to date with COIs.  

• Responsible for ensuring all document/paperwork for the property is electronically filed no less than weekly. This includes but is not limited to lease documents, legal correspondence, executed service contracts, correspondence, monthly reports, payables. All files at the property should comply with JLL Management Audit requirements.  

• Ensure compliance level of management audit (Compliance Excellence Program) is maintained and prepares all files and records in preparation for the audit annually.  

• Assist managers in preparation of annual Operations Audit.  

• Assists team members with budget preparation for the property as requested by Manager.  

ACCOUNTING  

AP  

• Property Administrator is responsible for ensuring all invoices for the property are researched for accuracy, properly coded, given to PM/GM for approval, and entered into Accounting Systems to be paid.  When checks are returned, PA must verify check information matches invoice and return invoice stub is attached to check.   

• Payables should be entered on a weekly basis per client’s due date.    

• All payables processed must meet the JLL Audit requirements by having sufficient back-up for invoices (i.e., p.o., packing slips, work orders, and match contract rates).  

• Property Associate to ensure all payables are free of late fees.  

• Obtains completed W-9 forms from all vendors requiring setup in account system.  

• Set up all vendors in Delphi according to client specifications.