Program Administrator - Marshall Orthopaedics

Job Responsibilities:

• Serves as the primary and initial point of contact for faculty, residents/fellows, prospective residents/fellows, various departments, and participating sites on matters related to a Graduate Medical Education (GME) training program with eleven or fewer training positions;

• Collaborates with the residency Program Director and program evaluation committee in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations;

• Maintains the program's manual of policies and procedures;

• Monitors faculty and trainee compliance with established policies and procedures and maintains related records;

• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement;

• Implements modifications related to accreditation, credentialing, and certification;

• Collaborates with Program Directors in the preparation of letters of verification of training;

• Maintains and updates schedules to ensure coverage and maintain documentation of trainees' experiences;

• Oversees development, implementation and documentation of educational activities;

• Prepares, updates, and maintains resident, faculty and program evaluations;

• Prepares various reports as required; attends and maintains minutes at meetings; trains faculty, resident/fellows, and staff on the use of software and online databases;

• Represents the program at institutional, participating sites, and national meetings;

• Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience;

• Utilizes software to access, manage, and maintain confidential residency applications and associated documents;

• Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program's application process, and to distribute recruitment materials and interview decisions;

• Collaborates with the Program Director and selection committee on interview schedules and makes travel arrangements;

• Assists in preparing the GME program budget; processes invoices and reimbursements for program related expenses;

• Performs related duties as required.


EDUCATION: High school diploma or equivalent and four years of related experience. Bachelor's degree is preferred and will substitute for the required experience.
EXPERIENCE: Certification with the Training Administrators of Graduate Medical Education (TAGME) is preferred.


Internal applicants must call HR at ext. 11653 to determine eligibility before applying.