Administrative Assistant

Date Opened: Thursday, January 29, 2026 12:00 AM

Close Date: Saturday, February 07, 2026 12:00 AM

Department: City Attorney Department

Salary: $24.00 - $29.81 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork, openness, accountability, productivity, and employee development

• Providing all customers with courteous, responsive, accessible, and seamless quality services

• Taking initiative to identify, analyze, and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

This position is part of the City Attorney's Office which is responsible for providing comprehensive legal services and representation to the Mayor, City Council, City Manager, and City Departments. This position is specifically responsible for providing administrative support services to the City Attorney's office located at the Charlotte Mecklenburg Government Center.

Provides a wide range of entry-level administrative tasks in support of the local office or function-specific business processes. Requires strong interpersonal skills and problem-solving skills, with the ability to manage multiple assignments in a fast-paced environment. Must be able to take initiative, act with discretion, and have excellent time management.

Minimum Qualifications
Education:
High School diploma or equivalent and 3 years of relevant experience. Requires basic knowledge of job procedures and tools obtained through work experience.

Preferred Qualifications
North Carolina Notary Public
Prior experience in a municipality or law firm setting

Major Duties and Responsibilities

Support attorneys and other administrative staff in the City Attorney's office by performing entry level administrative tasks and function-specific business processes.

Maintains inventory of office supplies, organizes and stocks supply room/closets, kitchen and coffee stations.

Assists coordinating logistics for office events (monthly meetings, retreats, conferences, etc.

Process invoices, requests checks, and other basic accounting transactions.

Answers voicemails and responds to inquiries and directs to appropriate personnel.

Performs administrative duties such as filing, faxing, copying, preparing meeting materials, and taking minutes.

Receives and distributes mail, packages, or deliveries to staff using computer software requiring data entry and research.

Performs other duties as assigned.

Knowledge, Skills, and Abilities
Ability to communicate effectively, both orally and in writing. Proficient with personal computers including spreadsheet and database applications. Ability to prioritize work assignments and directed tasks.

Highly Proficient in Microsoft Office Suite (Outlook, Word, Excel, OneDrive, and PowerPoint); proficient with Adobe Acrobat, online/cloud-based file sharing protocols or portals and proficient with remote meeting platforms including MS Teams, Zoom, WebEX and other technological platforms and tools.

Ability to maintain effective working relationships with attorneys, office staff, other city departments and persons contacted in the course and scope of the work.

Possess excellent attention to detail, organizational skills, initiative, independent judgment, and discretion in the performance of duties.

Motivated and self-directed with the ability to manage several tasks at one time and meet multiple deadlines when needed.

Ability to communicate clearly and logically in oral and written form.

Able to work effectively both independently and as part of a team.

CONDITIONS OF EMPLOYMENT

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.