Business Admin Specialist II

Classification Title:

Business Admin Specialist II

Classification Minimum Requirements:

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Job Description:

DATA ANALYTICS, REPORTING, FORECASTING, METRICS/KPIs

• Develop, maintain, and analyze financial and operational data.
• Prepare recurring and ad hoc reports, dashboards, KPIs, and financial metrics.
• Conduct financial forecasting, variance analysis, and operational trend reporting.
• Extract, validate, and interpret data using myUFL, ER tools, and Excel.
• Identify data irregularities and propose corrective or process-improvement actions.

AUXILIARY BUSINESS OPERATIONS

• Support auxiliary billing processes, receivables tracking, and documentation.
• Maintain auxiliary transaction records and support audit compliance.
• Collaborate with internal customers on auxiliary processing needs.
• Ensure accurate billing data, documentation, and adherence to UF compliance standards.

BACKUP FINANCIAL AND HR PROCESSING

• Purchasing: Create requisitions, verify quotes, ensure UF compliance.
• Accounts Payable/Receivable: Process invoices, assist with receivables monitoring.
• Deposits & Journal Entries: Prepare and validate entries in myUFL.
• HR Support: Provide backup for time approvals, paylist reviews, hiring, position updates, terminations, and reporting.

TIER 1 ACCOUNT RECONCILIATIONS

• Perform monthly Tier 1 reconciliations for state, cash-based, and auxiliary funds.
• Research discrepancies and coordinate corrections.
• Maintain reconciliation documentation for audit readiness.
• Ensure compliance with UF fiscal controls and policy requirements.

ASSET MANAGEMENT & SPACE ALLOCATION (BACKUP)

• Assist with asset management, tracking, and annual certifications.
• Support updates to space databases, occupancy file maintenance, and surveys.
• Maintain accurate documentation for asset and space records.

Support special projects, audits, and process documentation. Assist with departmental initiatives

Expected Salary:

$23.95 - $26.34 /hr

Required Qualifications:

None

Preferred:

• Strong analytical skills, including forecasting and data reporting.
• Knowledge of myUFL, UF fiscal systems, and HR processes.
• Advanced Excel skills (PivotTables, XLOOKUP, formulas).
• Programming skills (Python)
• Excellent communication, customer service, time management, and accuracy.

Special Instructions to Applicants:

Please upload the following - CV or Resume, Cover Letter and List of Professional References.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required: No