Business Specialist

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The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $800 million annual budget.

The Business Services Directorate (BSD) has an opening for a Business Specialist / Advanced Business Specialist position within the Business Operations Office supporting the Energy and Photon Sciences (EPS) Directorate. This individual will report to the Business Operations Manager for the Energy and Photon Sciences Directorate.

Candidate will support a wide variety of financial and related functions for the Business Operations Office to the EPS Directorate, including, but not limited to: budget/financial reporting, financial analysis, and contract administration.

Essential Duties and Responsibilities:

• Provide skilled business support to the EPS Directorate Business Operations Manager and Business Staff.

• Provide contract administration duties for the EPS Directorate.  This includes, but is not limited to, routing/processing web requisitions, invoice approval, accruals, reviewing commitments, processing contract extensions and closeouts, and ROMs and inspections.

  • Includes coordinating, documenting, and reviewing monthly accruals and/or receipt of all deliverables by interaction with the technical representatives.

• Monitoring contractor progress in accordance with contract terms and schedule by interfacing with PPM.

• Utilization of PeopleSoft query reports to maximize the usage of the interface capabilities between PeopleSoft databases and other management software products (e.g., Power BI).

• Initiate, recommend, and implement internal systems, procedures, and/or guidelines.

• Assist other EPS Directorate staff members as needed.

Required Knowledge, Skills, and Abilities:

• Bachelor’s degree in a related business field or equivalent experience generally based on the basis of 2:1 (experience: college) years plus four (4) years of relevant experience, which should include experience in dealing with the management of contracts.

• In depth understanding of all principles and techniques related to contract administration.

• Exercises a high degree of initiative and professional judgment.

• Ability to resolve issues with minimal management guidance using precedents and applying applicable policies.

• Excellent oral and written communication is essential.

• Proficient in Microsoft Office Suite.

• Intermediate proficiency in Excel and databases.

• Must be able to work within a scientific facility under stringent timelines to meet the laboratory’s needs; interaction with scientific/engineering staff along with EPS business operations team.

• Candidate must be self-motivated, resourceful, and organized, taking ownership of all assigned work.

• Familiarity with ERP systems and the ability to generate queries and reports.

• Knowledge and experience in the use of Adobe Acrobat.

• Familiarity with PeopleSoft Financials or similar applications.

• Familiarity with MS SharePoint.

• Experienced in gathering information.

• Ability to establish positive working relationships at all levels.

• Flexible team player who is able to interact with staff to accomplish objectives and resolve issues.

• Ability to prioritize and effectively deal with deadlines.

• Ability to identify and resolve problems within own area of responsibility.

• Ability to identify organizational resources and seek assistance when needed.

• Basic understanding of all principles in a business operation environment.

Preferred Knowledge, Skills, and Abilities:

• Proficiency in PeopleSoft Financials.