Executive Associate to CEO

As the Executive Associate to the CEO, you will be responsible for providing high-level, professional, and confidential administrative support to the CEO, Board of Directors as directed, Supervisory Committee, staff ALCO, HR Committee, and the Interra Cares Foundation Board.  Act as the point of  contact among executives, employees, clients and other external partners.  Manage information flow in a timely and accurate manner as well as manage the CEO's calendar and set up meetings.  Assists with preparing for meetings, creating agendas, identifying follow up action items, and coordination between departments and across the organization.  Proactively manage and assess the day-to-day needs of the CEO to ensure the CEO is prepared and organized for all internal and external meetings and events.  Accountable for the timeliness and accuracy of all functions performed and highest level of professionalism while representing the organization as well as the CEO, both in person and on the telephone.  

Direct Reports: None

HOW YOU WILL MAKE AN IMPACT

-                   Provide high-level executive administrative support to ensure efficient operations through a variety of tasks being completed accurately and delivered with high quality and in a timely manner for the CEO, Board of Directors, Supervisory Committee, staff ALCO, HR Committee, and Interra Cares Foundation Board.

-                   Screen and direct phone calls, distribute and maintain filing of all correspondence. Manage email coordination, calendar scheduling, travel, expense reporting for the CEO, and a wide variety of priorities.  Organize, assemble, and distribute correspondence for the CEO, Board of Directors, Supervisory Committee, and Interra Cares Foundation Board.

-                   Resolve conflicting time demands to ensure a seamless schedule based on business priorities.  Act as a gatekeeper for the CEO to ensure time-spend aligns to priorities.  Anticipate the CEO's needs and proactively assemble the appropriate people and resources to solve problems.  Manage a variety of professional and personal initiatives through self-motivation, clear communication, and complete follow through.

-                   Handles all details for all Board meetings including the Board Retreat. Responsible for Board Committees: ALCO, Nominating, Human Resources and Governance. Accountable for the details for the Board meetings of the Interra Cares Foundation and the Supervisory Committee meetings.

-                   Acts as a culture ambassador and a liaison for strategic initiatives on behalf of the CEO, Board of Directors, Supervisory Committee, and Interra Cares Foundation Board.

-                   Must comply with all company policies and procedures, applicable laws, and regulations, including but not limited to, the Bank Secrecy Act, the USA PATRIOT Act, and the Office of Foreign Assets Control.

 

WHAT YOU WILL NEED TO SUCCEED

Experience

5+ years' administrative support experience, preferably to senior or executive level management.

 

Education / Certifications / Licenses

This level of knowledge is acquired through completion of a required Associate’s degree in Business Management, Business Administration, or related degree required. Must have and maintain a valid driver's license.

 

PREFERRED SKILLS

• Professional level of verbal and written communication skills are essential to the position.
• Enthusiastic, helpful attitude with a willingness to learn.
• Demonstrated integrity, trustworthiness, and respect for confidentiality.
• Able to prioritize tasks and work under internal and external client deadline pressure.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Extremely detail oriented and organized.
• Ability to work both independently and collaboratively with frequent interruptions and time constraints.
• Ability to deal with complex problems involving multiple facets, variables, and situations.
• Ability to provide world class member service while executing Interra’s vision, mission, and delivery of Core Values.

 

INTERPERSONAL SKILLS

• A significant level of trust and diplomacy is required to be an effective subject matter expert in the position.
• In-depth dialogues, conversations and explanations with members, direct and indirect reports and outside vendors of a sensitive and/or highly confidential nature is a normal part of the day-to-day experience.
• Communications can involve motivating, influencing, educating and/or advising others on matters of significance.

 

COMPETENCIES

• Adaptable - Maintains