Scheduled Hours

40

Position Summary

Play a key role in securing and coordinating funding for Continuing Medical Education (CME) activities through grants, sponsorships, and exhibits. Work closely with CME activity planning committees to determine funding needs, identify funding sources to support existing and planned program activities, and formulate approaches to new and existing funders, while managing relationships with funders and ensuring compliance with ACCME and University standards.

Job Description

Primary Duties & Responsibilities:

Educational Grant and Sponsorship Management

• Research and identify potential funding opportunities for CME activities.
• Prepare and submit educational grant, sponsorship, and exhibit applications.
• Maintain comprehensive records in the commercial supporter database.
• Draft funding proposals using department templates and guidelines.
• Coordinate with planning committees to understand activity funding needs.
• Track application deadlines and manage submission timelines.
• Monitor and document compliance with ACCME and university requirements.
• Generate regular status reports on funding activities.

Relationship and Event Management Coordination

• Serve as primary contact for exhibitors and sponsors.
• Coordinate exhibit logistics for CME activities.
• Build and maintain positive relationships with supporters and vendors.
• Work collaboratively with faculty and staff on funding initiatives.
• Support evening and weekend events as needed.
• Help develop and improve exhibitor communications.

Financial Coordination

• Assist in determining activity funding needs.
• Process and track sponsorship payments.
• Coordinate with Financial Analyst on support reconciliation.
• Maintain accurate financial records.
• Monitor incoming payments and follow up as needed.

Administrative/Event Support

• Review and edit program materials and correspondence.
• Support on-site event operations.
• Contribute to department process improvements.
• Assist with additional projects as needed.

Working Conditions
Job Location/Working Conditions

• Normal office environment.
• Alternative work schedule
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.
• Occasional lifting (25 lbs or less)

Equipment

• Office equipment.
• Other: normal office working environment utilizing computer, copier, fax machines.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Preferred Qualifications:

• Experience with written communications, marketing, grants, or basic accounting.
• Background in medical, research or higher educational environments.
• Strong Microsoft Office skills, including Excel and Access.
• Familiarity with Research Management System (RMS) and knowledge of ACCME or PhRMA guidelines on interactions with health care professionals is beneficial but not required.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Grants, Marketing, Accounting And/Or Budget Management (3 Years)

Skills:

Accounting, Budgeting, Coordinating Resources, Cost Controls, Editorials, Finance, Healthcare Environments, Interpersonal Communication, Marketing, Media Strategies, Scheduling Events, Scheduling Meetings, Social Interaction, Staff Leadership, Teamwork, Training and Development, Workload Prioritization, Writing