Coordinator, Projects

Job Summary

CECO Environmental is a global leader in providing sustainable solutions for industrial air, water, and energy transition. Since 1966, we’ve been addressing the world’s most pressing environmental challenges. Our mission is to protect people, the environment, and industrial equipment, making a tangible impact across industries like renewable energy, semiconductor manufacturing, power generation, and water treatment. As a purpose-driven company, we foster a culture of innovation, collaboration, and integrity, ensuring that every project we undertake creates lasting positive change. At CECO, you’ll be part of a growing, dynamic team committed to a cleaner, safer, and more sustainable future.

 

We are proud to share that CECO was named one of Newsweek’s America’s Greatest Companies for 2025 and that Forbes recognized CECO as one of America’s Most Successful Small‑Cap Companies for 2026, marking our third consecutive year on the Forbes list.  CECO Environmental is a publicly traded company on the NASDAQ under the ticker CECO, reflecting our strong growth, financial performance, and commitment to delivering value to shareholders.

As part of the CECO Environmental family of brands, Peerless Separation & Filtration plays a critical role in delivering specialized water solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.

 

The Project Coordinator assists the Project Manager with duties related to organizing and controlling project-plans and performance activities across multiple functional lines. This role provides Project Management support to ensure that the Company delivers a quality product on time and within budget through the effective preparation and management of project schedules, sub-contractors and suppliers, manufacturing. This role performs multiple administrative and logistical support functions such as the extraction, gathering, compilation, and distribution of related documents from engineering through the manufacturing process, supporting key departments and operations.

 

Your Responsibilities Will Be: 

• Performs various administrative and logistical support functions for the company.
• Sends, receives and logs documents.
• Archives documents for record in job files.
• Maintains the transmittal and document database to ensure complete and accurate record keeping in adherence to Document Control and Document Numbering Procedures.
• Prepares reports as necessary.
• Completes general administrative functions in such a manner so as to ensure timely, accurate and efficient delivery of services.
• Prepares/sends job-related transmittals with documentation, data, drawings, etc., to appropriate customers and vendors.  
• Manages standard product orders from Engineering through delivery, invoicing and closeout.
• Maintains an active and thoughtful communication pattern with internal and external customers, balancing/prioritizing time versus benefit such that these efforts reflect an anticipated return. 
• Responds proactively to external customer requests or concerns in a manner that builds trust and confidence, not only with the customer but also with colleagues within the Company who are partners in the problem-solving process (sales, engineering, manufacturing, etc.).
• Collects/updates/assembles documentation to support Engineering and customers. Types of documents may include, but are not limited to: Operations and Maintenance manuals, Quality data package, job etc.
• Assists in monitoring and reporting monthly progress on all project/order activities (scope, schedule, cost, and quality) across multiple functional lines to include, but not limited to: design engineering, manufacturing/operations (procurement of materials, fabrication, shipping, etc.), installation and/or construction, and field service.  
• Supports the Company’s invoicing and collection efforts by ensuring invoicing is completed accurately and on time as soon as all contractual terms and conditions are met, as well as by aggressively monitoring the aging report and following-up with customers on a consistent basis.  
• Continues to develop additional knowledge and understanding of fabrication and engineering processes to provide more complete and effective support of projects.
• Performs other duties of a similar nature and level as assigned. 

 

 

Required Qualifications: 

• 5 years of general office experience; experience within a manufacturing, engineering, or construction environment is preferred such that an understanding of the importance of timely/accurate service from an engineering persp