Administrative Project Coordinator ZR_23012_JOB

This is a remote position.

Schedule:

• 9:00 AM - 5:30 PM, Monday-Friday
  

Client Timezone: West Coast Australia

Client Overview

Join a thriving commercial manufacturing enterprise that specializes in high-end custom installations for major commercial and hospitality projects. This established industry leader, with a team of 75+ professionals across multiple locations, combines cutting-edge technology with traditional craftsmanship to deliver exceptional results. The company maintains a modern, tech-forward approach to operations, utilizing advanced project management systems and maintaining a strong digital presence while delivering tangible, quality products to their prestigious client base.

Job Description

We’re seeking a dynamic Administrative Project Coordinator to join our client’s forward-thinking team in a role that combines data-driven project management with high-level administrative responsibilities. This position offers unique exposure to multiple aspects of a successful manufacturing operation, from production tracking to policy development. You’ll work directly with senior leadership to drive efficiency improvements while maintaining crucial business operations. This role is ideal for a professional who thrives on bringing structure to complex processes and enjoys being at the intersection of data analysis and administrative excellence.

Responsibilities

• Develop and maintain comprehensive business reports using multiple software platforms
  
• Create and manage project boards in Monday.com to track initiatives and ensure timely completion
  
• Generate monthly work-in-progress reports and analyze business metrics
  
• Coordinate with creative teams to organize professional photography sessions and manage content production
  
• Draft and maintain company documentation including policies, procedures, and role descriptions
  
• Prepare and manage employee contracts and related documentation
  
• Build and maintain regular reporting schedules for executive review
  
• Execute special projects as assigned by leadership
  
• Provide cross-functional administrative support to various departments
  
• Maintain proactive communication with leadership team and stakeholders
  

Requirements

• 2-3 years of experience in administrative coordination or project management
  
• Strong data analysis capabilities and comfort with reporting tools
  
• Excellent verbal and written communication skills with confidence in direct interaction
  
• Demonstrated experience with project management software (Monday.com experience a plus)
  
• Strong initiative and ability to work independently while maintaining clear communication
  
• Exceptional attention to detail and organizational capabilities
  
• Proven ability to manage multiple concurrent projects and deadlines
  
• Adaptability and eagerness to learn new software systems
  
• Professional English communication skills
  
• Experience in a manufacturing or production environment is a plus
  

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job