APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

An Administrative Assistant is being sought to provide support for multiple centers within the College of the Liberal Arts, under the guidance and direction of the office of the Senior Associate Dean for Research and Graduate Studies.

Responsibilities include but are not limited to:

• Assist with tracking and processing expenditures and reimbursements

• Assist with budget tracking

• Event planning (e.g., for workshops, speakers, visiting scholars): creating flyers and announcements  

• Assist with travel reimbursements for faculty and guests

• Create and maintain files and reports   

• Arrange meetings and agendas; compile and organize meeting materials

The Administrative Assistant will also support the multiple Directors and/or Co-Directors within Liberal Arts whom they are assigned to. This includes managing calendars, drafting correspondence, and other administrative duties.

This is a limited-term appointment, funded for six months from date of hire, with possibility for renewal.  

Penn State offers competitive benefits to full-time employees, including medical, dental, vision and retirement plans, in addition to generous vacation time, sick time, and paid holidays. Please visit https://hr.psu.edu/benefits for more detailed information.

Education and Experience:
This position will be filled at the level of Support or Intermediate Support, depending on the final applicant’s experience and education. The Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.

Other qualifications include:

• Ability to be detail-oriented

• Excellent communication, interpersonal, and customer service skills

• Demonstrates a genuine appreciation for working with diverse populations

• Ability to work both independently and as a member of a team

• Demonstrated ability to exercise professional judgement, be proactive, and take initiative

In addition, successful candidate