Administrative Coordinator- Northern Rockies

Who We Are:

Trust for Public Land (TPL) is the leader of a movement to connect everyone in America to the outdoors. A national nonprofit, TPL partners with communities to create high-quality parks and protect public lands—especially in communities that need them most—to improve public health, create social cohesion, strengthen historic and cultural connection to place, and increase climate resilience. Since 1972, TPL has protected more than 4 million acres of public land, created more than 5,500 parks, trails, schoolyards, and iconic outdoor places, generated over $112 billion in public funding for parks and public lands, and connected nearly 10 million people to the outdoors. To learn more, visit www.tpl.org

Position Summary:

The Northern Rockies Administrative Coordinator provides high-level administrative, organizational, and coordination support to the Northern Rockies Director, with additional support to the Director of Philanthropy.

This role is a core member of the Northern Rockies Operations team and serves as a trusted partner in managing executive priorities, complex scheduling, meeting and event preparation, and follow-through.

In addition to supporting the State Director’s outreach and communication to key stakeholders and partners, this position also supports advancement-related outreach, marketing and communications, and stewardship coordination on behalf of senior leadership. This position is not a primary fundraising role but functions as a key connector for the State Director, ensuring that donor, board, and stakeholder engagements are followed by timely, organized, and thoughtful communications, documentation, and next steps in close coordination with the Philanthropy team.

The Administrative Coordinator provides office management support for the Bozeman office as well as executive support to the Northern Rockies Director and at times, other members of the Northern Rockies team.

Essential Functions:

General office management support for the Northern Rockies office, including the following: (25%)

• Manage calendars, scheduling, priorities, and meeting logistics for the Northern Rockies Director
• Prepare agendas, briefing materials, and follow-up items for meetings and external events and engagements
• Track action items, deadlines, and next steps to ensure timely follow-through across executive priorities
• Create, update, and format high-quality PowerPoint presentations and executive- and board-ready materials
• Prepare and submit expense reports for the Northern Rockies Director
• Provide general office management support and administrative coverage as needed to keep operations running smoothly, including basic invoicing coordination, accounts payable support, and office readiness

Board, Donor & External Stakeholder Coordination (25%)

• Serve as the primary liaison to the local Advisory Board and select board committees, ensuring a high-quality and well-organized board experience
• Own board and stakeholder communications, including invitations, reminders, outreach, follow-ups, and thank-you notes in coordination with senior leadership
• Drive board and committee cadence, including annual calendar planning, scheduling, agenda coordination, and run-of-show support
• Compile and distribute board materials (agendas, packets, decks, minutes) with strong version control and deadline management
• Support board meetings, committee calls, orientations, and executive sessions, including logistics, materials, and on-site coordination

Stakeholder Coordination (Operations-Focused) (25%)

• Support donor engagement logistics in coordination with the Director of Philanthropy, Philanthropy Coordinator, and philanthropy team, including scheduling donor visits and calls and preparing meeting briefings
• Draft and coordinate donor and stakeholder follow-up communications, including thank-you notes, recap emails, and next-step coordination under executive direction
• Track follow-ups and timelines to support consistent execution and clean handoffs across senior leadership and the Philanthropy team
• Partner with the Philanthropy Coordinator to ensure donor interactions, materials, and outcomes are accurately documented in the CRM

Events & Team Engagement (25%)

• Coordinate logistics and materials for board meetings, donor visits, and senior-level stakeholder engagements
• Coordinate with and support the Philanthropy Coordinator on all donor-related events
• Provide light office coordination to support meetings and visiting stakeholders, including room setup, supplies, and overall office readiness
• Support internal gatherin