Administrative Associate, Texas McCombs

Job Posting Title:

Administrative Associate, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

This Administrative Associate role provides administrative and logistic support for event operations.

Responsibilities

Administrative and Event support

• Provide general administrative and logistic support for the Donor Services and Signature Events team. Assist with planning and attending events hosted by the Donor Services and Signature Events team.

• Create financial transactions such as purchase orders, payment vouchers, and reimbursements using University applications.  Work with vendors to ensure invoices are accurate and are paid in a timely manner.

• Prepare travel documents and itineraries for staff and guest speakers.  Arrange travel logistics.

Board and Council Support

• Provide administrative and logistic support for the McCombs School of Business Boards and Councils.  This includes logistic and event support for the bi-annual meetings, lunches, dinners, executive committee meetings, new member orientations, as well as general administrative support.

Required Qualifications

• Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED and five years of clerical experience, including one year of experience at the Administrative Assistant level.

• Demonstrated ability to multi-task, work under pressure and meet deadlines.

• Ability to work efficiently with minimal supervision.

• Self-starter and self-reliant and ability to work both independently and as part of a team.

• Demonstrated proficiency in organizing and recording data.

• Excellent interpersonal, verbal, and written communications skills.

• Strong attention to detail and demonstrated organizational and analytical skills.

• Experience using Microsoft Office.

• Regular and punctual attendance required.

• Commitment to providing excellent customer service.

• Experience composing correspondence and other written materials.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor's degree in business, communications, or related field and at least three years of administrative experience.

• Experience working in a fast-paced environment.

• Experience working in an academic institution of higher learning.

• Experience coordinating and administering day to day operations of a program, project, or office.

• Experience in alumni affairs.

• Experience with developing and maintaining databases, spreadsheets, and record keeping.

• Experience in maintaining web pages.

• Experience using web applications.

• Experience working with University of Texas rules, policies, procedures, and event planning.

Salary Range

$43,000 + depending on qualifications

Working Conditions

• This is an Austin, TX-based position. Occasional weekend and/or evening hours a