Administrative Assistant I - Fire

Full Salary Range: $19.57 – $25.48 hourly 

Anticipated Hiring Range: $19.57 - $22.52 hourly  

Why do I see two salary ranges?

The City of Greeley in compliance with Colorado state law, includes a salary range for all positions posted.  This law is intended to improve wage transparency.  The City of Greeley, in support of wage transparency posts both the full salary range for each position (what you might anticipate your earnings could be if you work for the City of Greeley for some time), as well as the anticipated hiring range (the range within which the City anticipates making an offer).  The actual offer extended will be based on your years of relevant experience, education, certifications and potentially other factors.  

City of Greeley's Total Rewards

The City of Greeley is proud to offer a robust benefits package in addition to your wages.  This package includes health and wellness, retirement savings, discounted access to Greeley facilities and more. 

Benefits: This position is benefits eligible. Please view our benefits guide here.

City of Greeley:  Work, Live, and Play in Greeley:   https://youtu.be/hX-4F0pG0OY

Job Summary:

Under the direction of the Fire Marshal, the Administrative Assistant I position provides general administrative support to the Fire Department's Fire Prevention Bureau. This position ensures smooth, effective communication and interaction between staff and the community, contractors, other City divisions and departments, and other governmental agencies. This position supports the functional area in preparing and distributing agendas for various internal and external meetings; taking and preparing detailed meeting minutes or notes; tracking and issuing burn permits; typing and compiling reports and correspondence; maintaining consistency in processes; billing for services.  Supports researching projects/special projects/fire suppression / alarm plan submissions for completeness; maintaining data in organizational systems, filing, answering telephones; responding to internal and external customers. 

Experience, Knowledge, Skills:

Minimum Requirements

• High School Diploma

• Zero (0) to two (2) years of relevant experience

OR

 Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job,

AND 

Possession of a valid driver’s license.

Preferred

• Associate's degree

Knowledge, Skills, and Abilities

• Knowledge of the business and organizational structure of Colorado municipalities 

• Collaboration skills, including the ability to work with others from different areas and backgrounds to reach a common goal 

• Computer skills, including the ability to utilize Microsoft Office programs (i.e. Word, Excel, PowerPoint, Outlook, etc.) and learn and experiment with new software and systems

• Interpersonal skills, including the ability to facilitate interaction, communication, and teamwork between others

• Oral, written, and listening communication skills, including the ability to accurately interpret what others are saying and convey messages, information, concepts, and details accurately and clearly

• Organizational skills, including the ability to set and meet goals and deadlines, manage appointments, create schedules, coordinate and facilitate meetings, and make decisions 

• Ability to work under pressure, manage multiple concurrent and competing tasks and responsibilities, and adapt to changing priorities while maintaining personal effectiveness

• Ability to prioritize work, meet deadlines, and stay on task when completing special projects and daily assignments

• Ability to work independently with minimal supervision and reliable professional judgment, as well as collaboratively with a team to achieve desired results

• Ability to maintain a strong work ethic, positive problem-solving attitude, and enthusiasm for the work performed

• Ability to self-start and take initiative in completing daily ta