Senior Administrative Associate (Industrial Security)

Job Posting Title:

Senior Administrative Associate (Industrial Security)

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Hiring Department:

Applied Research Laboratories

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

Purpose

Manage security functions related to document control and assist with personnel security and other information safeguarding, and provide other program support for the Industrial Security Program and the Facility Security Officer for Applied Research Laboratories for Document Control and Personnel Security.

Responsibilities

• Responsible for tracking, bar coding, inventory, marking, and storing classified material to include paper documents, hardware items, CDs and DVDs. Manage annual 100% classified inventory requirements and report results to DCSA as specified.

• Prepare documents for classified media being hand-carried between laboratory facilities and to other cleared facilities. Provide classified courier training for and issue appropriate courier credentials to lab employees as required

• Destruction of classified material and ensure appropriate accountability records are updated and stored to reflect material disposition.

• Transfers classified documents to electronic files for classified material library. Implements appropriate security measures for their safeguarding.

• Main Mail Out/Hand-Carry records in central database.

• Prepare classified mailings by retrieving all necessary information from custodian. Wrap and package material for mailing. Prepare receipts and appropriate labels based on method of delivery.

• Serve as alternate mail clerk.

• Assist with changing combos and maintaining records for safes, controlled access rooms and closed rooms.

• Review and monitor eligibility status for cleared employees enrolled in government continuous evaluation and continuous monitoring programs.

• Other tasks/special projects as assigned by the RSS Assistant Director and the FSO.

Required Qualifications

• HS/GED.

• Seven years demonstrated knowledge of clerical functions including progressively responsible data entry duties involving sensitive or personal information.

• Proficient with Microsoft Office Suite.  

• Excellent oral and written communications skills.

• Customer service oriented.

• Must be able to manage sensitive information and coordinate activities with deadlines.

• Regular/punctual attendance.

• Relevant education and experience may be substituted as appropriate.

US. Citizenship. Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. Employment is contingent on selected applicant submitting application for access and receiving notification of eligibility within a time period specified in the job offer. Employment must begin within 30 days of confirmation of eligibility. Eligibility for access to classified information must continue without interruption during employment.

Preferred Qualifications

• Bachelor’s Degree.

• Immediate eligibility for access to classified information; experience with managing administrative actions associated with government and industrial security programs.

• Working knowledge and practical experience with the National Industrial Security Program Operating Manual (NISPOM), DISS and SIMS Software.

General Notes

An agency designated by the federal government handles the investigation as to the requirement for eligibility for access to classified information. Factors considered during this investigation include but are not limited to allegiance to the United States, foreign influence, foreign preference, criminal conduct, security violations, drug involvement, the likelihood of continuation of such conduct, etc.

Please mark "yes" on the application question that asks if additional materials are required.  Failure to attach all additional materials listed below may result in a delay in application processing.

Visit our website (www.arlut.utexas.edu) for additional information about Applied Research Laboratories.

UT Austin offers a competitive benefits package that includes:  
·    100% employer-paid basic medical coverage 
·    Ret