EXECUTIVE SECRETARY I (UMP) - KEYBOARDING

Job Requisition ID: 46972 - IPR# 25-00091
Closing Date: 05/22/2025
​Agency: Department of Transportation
Class Title: EXEC SECRETARY I - 14031 
Skill Option: Keyboarding 
Salary: Anticipated Starting Salary $4,246 Monthly; Full Range $4,246 - $5,701
Job Type: Salaried
Category: Full Time 
County: Effingham
Number of Vacancies: 1
Bargaining Unit Code: RC014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

 

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

 

The Illinois Department of Transportation is seeking to hire an Executive Secretary I to perform and be responsible for secretarial and administrative duties in support of the Bureau of Operations Engineer and staff.  The ideal candidate will function independently within the framework of organizational policies, exercising imitative and independent judgment on the promulgation and interpretation of the bureau’s policies and programs.

 

Essential Functions

• As secretary to the Operations Engineer serves as secretarial support and performs responsible and complex clerical work.
• Performs support for the Bureau of Operations.
• Serves as the receptionist for the Bureau of Operations.
• Serves as section timekeeper and travel coordinator for the Bureau of Operations.
• Gathers expenditure data from the Operations maintenance yards.
• Assigns and reviews work of the Office Occupations Trainee when assigned.  As assigned, replaces the Regional Engineer’s Executive Secretary III in his/her absence.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial/business college and one year of secretarial experience or completion of high school and three years of secretarial experience.
• Requires the ability to keyboard accurately at 55 wpm.
• Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification. 

Preferred Qualifications

• Prefers knowledge of word processing software (Microsoft Word, Excel, Access, PowerPoint, and Outlook.)
• Prefers working knowledge of office practices, procedures, business English and spelling.
• Prefers ability to maintain clerical records and prepare reports for such records.
• Prefers ability to follow oral and written instructions.

Conditions of Employment

• Requires successful completion of a background investigation.
• Requires ability to work occasional overtime.
• Requires ability to sit for long periods of time.
• The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agenc