Business Services Associate

Buckner Retirement Services Community: Calder Woods Location: Beaumont, TX - Onsite  Address: 7080 Calder Ave, Beaumont, TX 77706 Job Schedule: Full-Time 

We are seeking a Business Services Associate to join our community committed to delivering outstanding to our business office, residents and associates. As a Business Services Associate  you will play an important role in all supporting the needs of our business office in providing administrative assistance that meets or exceeds Buckner quality, service, and hospitality standards. Join our team and inspire happiness in the lives of others! 

What you'll do:

• Accurately prepare and mail monthly resident statements.
• Ensure timely and courteous follow through on all resident, family members and team member request and questions.
• Provide assistance in the preparation of Medicare and Medicare co-insurance claims.
• Post payments and maintain resident financial files and accounts receivable files.
• Timely and accurately prepare and verify daily deposits.
• Timely and accurately prepare or complete all resident census changes to billing system.
• Timely and accurately post charges to resident accounts in the billing system.
• Verify accuracy of entries to billing system.
• Accurately prepare vouchers and batch headers for accounts payable.
• Accurately enter accounts payable invoices and regional checks into computer system.
• Verify vouchers submitted by other personnel.
• Verify accuracy of check requests and prepare regional checks.
• Timely and accurately maintain regional check log.
• Audit vendor statements monthly.
• Accurately maintain petty cash funds and records for the Business Office, Activity Department and the Resident Trust Fund.
• Maintain accurate files for accounts payable and regional checks using established record retention system.
• Create timely and accurate documentation; accurately prepare and proofread letters, memos, spreadsheets and other correspondence as required
• Timely and accurately prepare expense reports for Executive Director and Administrator.
• Perform administrative duties for Executive Director and Director of Business Services.
• Serve as Relief Receptionist as required.
• Open and process mail daily.
• Answer phones, take messages and promptly respond to requests for information.
• Maintain compliance with all Buckner policies, procedures and requirements. Maintain compliance with all state and federal laws and regulatory requirements.
• Work successfully as part of a team and responsible for developing then maintaining strong working relationships with co-workers.
• Attend and participate in staff meetings and training as required.
• Perform general office tasks as required.
• Perform special assignments, projects, and other duties as required.

 

 

 What you’ll bring:

• Requires understanding and ability to use simple arithmetic and grammar with accuracy. High School Diploma (or G.E.D.) required.  Minimum 2 years prior related experience in providing administrative support with bookkeeping responsibilities preferred. 
• Requires intermediate level experience with Microsoft products such as Microsoft Office, Excel and PowerPoint.
• Requires basic understanding of bookkeeping principles
• Requires proficient ability to speak, read and write English.
• Requires ability to speak clearly and make self understood effectively in face to face interactions; articulate with accuracy to speak on the phone.
• Requires ability to hear and receive verbal instructions, answer phones, communicate with people in situations with some background noise.
• Requires ability to understand and carry out detailed oral and written instructions.
• Requires ability to work under close supervision and exercise excellent professional judgment.
• Requires ability to maintain confidentiality.
• Requires fine attention to detail and ability to maintain a routine; organizational skills required.
• Requires ability to establish and mai