Executive Assistant CFO (Temporary)

Main missions and responsibilities 

Acting as the right hand of the CFO, responsibilities (among others) will include:  

• Complex agenda management on a daily basis, anticipating schedule conflicts: screening, booking meeting requests and calendar prioritization according to CFO’s strategic business interests. 

• Manage domestic and international travel arrangements. 

• Expense reports, credit card reconciliation  

• Attend specific operational meetings and report back to the CFO. 

• Organizing relevant materials in preparation for meetings (videoconference, data rooms, presentations, briefings materials…), and ensuring key points are actioned. 

• Fully understand the group’s organizational charts and governance matters in order to facilitate coordination with the different areas. 

• Organizing financial documentation and ensuring the department’s budget is ran smoothly. 

• Create, edit, and proofread executive documents including reports, presentations, meeting notes and correspondence 

• Coordination with other EA’s/departments 

• Organize key meetings for the Financial Department (manager’s meetings, team meetings…) 

• Event planning and organization for the team 

• Handle confidential and sensitive information with discretion and integrity 

• CFO social media profile management together with Communication Department 

• Provide support to PMO project (Leap). 

• Support to Legal Director ( expenses reports, travel management, calendar management) 

 

Required profile 

Candidates must have a very high level of English/Spanish and ideally French. A relevant University degree and at least 5 years EA experience supporting a leading Executive are also a prerequisite. They must be able to manage standard Tech (Microsoft 365) with ease.  

The ideal candidate will be well organized, proactive, disciplined, with excellent communication skills and pay exceptional attention to detail. They must be comfortable with a wide range of tasks and be able to take initiatives. 

They will display a high level of efficiency and ability to adapt to changing priorities with optimism. They will enjoy becoming an integral part of a team and working in a fast-paced environment. The ideal candidate will be enthusiastic/keen and understand the need to be flexible due to variation in workload.  

This role is ideal for an individual who enjoys working on a strategic level where they can propose solutions and stand up when necessary to improve the firm’s competitive advantage. 

Job Posting End Date:

2025-11-10

Target Hire Date:

2025-11-10

Target End Date:

2026-11-09