Senior Director's Assistant

Requisition ID # 154522 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Gen Counsel, Ethics, Risk & Compliance

Work Type: Hybrid

Job Location: Oakland

 

 

Department Overview

Ethics Programs provide enterprise-wide management, oversight and collaborative support, including legal advice and counsel, in order to promote PG&E’s stand to meet our commitments to all of our stakeholders and make it enjoyable to work with and for PG&E,  As result, employees in the Ethics Programs work in highly visible roles carrying out critical ethics and compliance functions.  Team members regularly engage directly with co-workers at all levels of the enterprise, including officers and other senior leaders, as well as senior leaders within external shareholder organizations.  In order to carry out these functions, team members may be called upon to utilize with care and discretion highly sensitive and/or privileged information as part of their job duties in order to carry out the mission of the team.     
     
Ethics Programs has primary responsibility for the oversight and management of three workstreams:   

1) the end-to-end governance and operational execution of the Employee Conduct Program (ECP) for the administration and oversight of all internal investigations, as well as the management of the Ethics & Compliance Helpline; 
2) the maintenance and interpretation of the Company’s Code of Conduct (Code) as well Training and Communications initiatives associated with the Code and ECP; 
and 
3) ongoing external engagement and internal coordination in connection with three outside Monitors who report to three different key external stakeholders.  

 

Ethics Programs team members also provide legal advice and counsel to other functional areas in connection with these core workstreams as well as pending investigations, litigation, physical and cyber-security incidents and associated programs, and other enterprise-wide risks.   

 

The Ethics Program team is led by the Managing Counsel & Senior Director, who reports to the Chief Risk Officer & Senior Vice President, Ethics & Compliance, who leads the Ethics, Risk & Compliance group within the General Counsel organization. 
 

 

Position Summary

Provide administrative support to the Managing Counsel & Senior Director, Ethics Programs, the Director, Ethics Programs

 

Training as well as provide logistical and scheduling support for the Monitor team.  All employees are responsible for performing their jobs in accordance with PG&E’s vision and values.

 

This position is hybrid, working from your remote office and your assigned work location based on business need. 

 

PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. 

 

A reasonable salary range is:

Bay Area Minimum: $90,000
Bay Area Maximum: $136,000
 

 

Job Responsibilities

Responsibilities typically include many or all of the following: 

 

Calendaring, Scheduling & Meeting Logistics: Manage & prioritize calendar. Arrange ongoing/recurring as well as ad hoc meetings & conference calls. Schedule conference rooms, set up audio visual or on-line meeting tools and events. Coordinate & ensure meeting logistics are in place. Reschedule appointments. May greet and escort parties to scheduled meetings. 

Written & Oral Correspondence: Compose, proofread, edit & format written correspondence, agendas, and documents for signature. Assist with phones, phone screening, oral contacts & communications, take phone messages. Utilize polished professionalism and communication skills while serving as liaison on behalf of the leader or department. (Note: The balance of internal vs. external contacts, as well as the type of contact will vary by leader supported). May monitor, sort and prioritize emails for the leader, and use discretion and business judgment to respond directly or to forward to team members for response. 

Refer / Delegate / Track Questions, Actions & Issues: Refer or delegate business issues or questions to others for resolution on behalf of leader or team. Follow up to ensure issue or question status & resolution. Track action items using a follow-up system, tool or process, communicate and report on status. 

Documentation, Records Management &