Activities Coordinator [EXEMPT, $48,000 ANNUALLY]

Description

DEFINITION: The position of Activities Coordinator is a leadership position requiring self-motivation, self-initiative, organization, eye for detail, and the ability to handle several tasks simultaneously. The Activities Coordinator is responsible for managing activities for the Woodhaven Community Connections Day Program which includes, but is not limited to the following: completing required paperwork (monthly reviews, census etc.), facilitating onsite activities and community based activities; the researching of community opportunities, events, and activities occurring in the community; building community partnerships; ensuring required items are available (meds, snacks, supplies etc.); staying within budget; providing daily leadership to the program; and working directly in ratio when required. Community opportunities include, but are not limited to, recreation/leisure, volunteering, cultural and religious pursuits, health and fitness, education, and skill development work and vocational exploration. Developing and sustaining new partnerships with community organizations and businesses to successfully provide volunteer opportunities and community engagement for program participants. The Activities Coordinator will work cooperatively with the Program Manager over the Community Connections program with expansion of the program, which will new admissions and locations as necessary. Be able to maintain all working books and records to meet CARF standards for the Community Connections Day Program.    

EXAMPLE OF WORK DUTIES: (Any one position may not include all the following or do all the listed examples include all duties and responsibilities which may be required of the position)

1. Developing and sustaining new partnerships with community organizations and businesses to successfully provide volunteer opportunities and community engagement for program participants.
2. Creating and facilitating evening and weekend activities for our individuals served.
3. Conduct monthly meetings with both staff and individuals to ensure that program is addressing any concerns or needs of the program so it reflects the wants and needs of the participants. 
4. Meet all deadlines in regards to completing paper work (monthly reviews, census, drills, etc.); turning in funds; and ISP plans implementing on time.
5. Provide direction to staff to ensure they are following all safety precautions, ensuring individuals are given the opportunity for daily choices, and following HCBS guidelines of individualized supports.  
6. Provide input to the Program Manager based on the needs of the program, staff or its participants. 
7. Communicate regularly with your direct supervisor (Program Manager) regarding any new activities are ideas prior to presenting them to ensure they are feasible. 
8. Increase focus on community participation that will enhance Woodhaven’s presence and reputation in the community.
9. Plan/facilitate and oversee activities for the Day Program ensuring each individual attending the Day Program has a meaningful day. 
10. Provide incidental support throughout the day to ensure the day runs smoothly.
11. The Activities Coordinator will have a company cell phone to be used for communicating with staff (receiving call ins, scheduling, etc.), speaking to supervisor, or communicating with community partners. 
12. Assist accounting department in monitoring of expenses and help assure purchases are appropriate and receipts document this and if it is not a typical purchase seeking approval from your Program Manager prior to making purchase.
13. Develop and maintain a 12-month activity plan with budget, adding monthly the next month so that there will be a future 12 month plan and budget at all times. Submit these monthly to the Assistant Program Manager/Community Connections Manager who will review and send the approved plan to the COO, CFO and Development office.
14. Reflect values of organization and maintain principal centered leadership.
15. Establish and maintain positive relationships with other agencies.
16. Serve as liaison to the Aktion Club and participate in bi-monthly meetings.
17. Represent agency to organizations, individuals, and government officials in a positive manner.
18. Establish and maintain positive relationships with individuals supported, families, other agencies and Woodhaven staff.
19. Perform additional duties not specifically listed when emergencies or unusual situations arise and/or as assigned by supervisor or leadership staff.
20. Manage and approve the use of all Community Connections funds and reconcile them and turn them in per deadline. 

Requirements

QUALIFICATIONS: Prefer a bachelor’s degree in human services, vocational rehabilitation, recreation therapy, business or related fields. Five years