Executive Assistant

Job Posting Title:

Executive Assistant

Req ID:

10127097

Job Description:

About the Role & Team

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

Do you have deep experience supporting a high-level executive? Are you known for keeping your cool under pressure? If you are nodding your head, then an Executive Support Professional position in Walt Disney Imagineering at The Walt Disney Company might be right for you.

Our Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic. You’d be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, resourceful people in the field.

You will report to the Creative Executive, Vice President of Themed Finishes, Center of Excellence Leader.

This is a Full-Time role.

What You Will Do:

· Perform administrative duties including, but not limited to, screening and routing phone calls, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications

· Prepare expense reports in SAP and ensure they are submitted in a timely manner

· Prepare for meetings including setup for large presentations/video conferences with multiple sites

· Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels and managing preferences

· Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job

· Review your leader’s schedule to build-in time for things like thinking time and traveling to their next meeting

· Understand the day’s priorities so you can be strategic about how you direct phone calls, adjust meetings, and help your leader prioritize activities

· Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company

· Draft emails on behalf of your leader

· Provide additional office support such as ordering supplies, and processing purchase orders and approval processes

· Coordinate department off-sites and events as needed

· Assist with any special projects and other related duties as needed

Required Qualifications & Skills

· 5+ years of administrative experience supporting executives in a corporate environment

· Ability to showcase professionalism and business acumen while working on a high demand desk

· Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary

· Desire to immerse yourself fully and learn all aspects of your executive’s business

· Ability to multi-task and prioritize work

· Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Mac, Microsoft Office programs, SAP, Confluence, Concur, and ability to work in a Windows and Apple environment

· A calm head and steady hand to deal with the unexpected

· Complete reliability handling confidential, often highly sensitive information

· Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked

· Some flexibi