Administrative Expense Clerk

Reports To: The Administrative Expense Clerk will report to the Client Services Supervisor, Client Services Manager, or equivalent leadership. 

Job Overview: 

The Admin Expense Clerk provides exceptional expense/financial and office services, delivering operational functions in the following areas: receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments, while serving as a backup to other front or back of office functions. 

Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service. 

Duties and Responsibilities: 

• Deliver 5-star customer service with professionalism across all communications.
• Prepare, track, and reconcile expense reports and reimbursements in compliance with company policies.
• Process check requests, code and review vendor invoices, and maintain vendor account records.
• Arrange and coordinate complex domestic and international travel in accordance with firm guidelines.
• Generate research reports and pull company/client data using internal and online tools.
• Provide general administrative and office management support, including document archiving and correspondence.
• Communicate schedule updates such as absences, time-off, and changes as required.
• Support front-of-office (reception/concierge) or back-of-office (mail) coverage as needed.
• Build strong internal relationships, maintain composure with sensitive matters, and assist with training backup staff.

Competencies: 

• Strong written and verbal communication with excellent customer service skills.
• Proficient in Microsoft Office Suite.
• Highly organized, detail-oriented, and able to multitask independently.
• Strong numerical skills related to expense processing and financial documentation.
• Calm, professional, and adaptable in a fast-paced environment.

Qualifications and Education Requirements: 

• High school diploma or equivalent required; 2+ years of relevant experience preferred.
• Strong organizational, time management, and problem-solving skills.
• Ability to learn and use firm systems and maintain confidentiality.
• Professional appearance and adherence to all company policies.

Physical Demands: 

• Ability to lift or move items up to 40–60 lbs., including with wheeled carts.
• Ability to sit, stand, or walk for extended periods and operate office equipment.

Travel: None or Negligible 

Other Duties: 

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Compensation: 
The expected compensation is an estimate, and the final offer will depend on skills, experience, and other job-related factors.

Use of Artificial Intelligence (AI):
No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse applicant tracking system, which does not apply AI in these parts of the hiring process.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range$21—$21 USD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities!
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do!
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees!
• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program