Executive Business Partner to the CEO (Washington DC)

This is a remote position.

Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.   

Work on things that matter

Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we’re also changing how the government thinks about and uses technology. 

Built for a remote life

Ad Hoc is remote-first and remote-always. We’ve designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that’s welcomed. 

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren’t heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time.. We build small, inclusive teams to bring the best of consumer technology to the problems of government.

The Executive Business Partner to the CEO manages details, calendars, and deadlines for the CEO, company leadership and initiatives. This role works on multiple projects and priorities in a fast-paced environment and will benefit from being highly flexible and maintaining a comfort level with working in an often-ambiguous environment.  The Executive Business Partner to the CEO is a self-starter and problem solver, skilled at planning, organizing, and critical thinking. This role reports to the CEO, is located in the Washington, DC area, and requires some weekly in-person work. 

You will embody Ad Hoc values in your words and actions, while contributing positively to and cultivating our culture; leading by example and guiding others with kindness.

CEO Support

• Understand the business priorities and the CEO’s place within, while fiercely protecting and directing his time to be focused on what he is uniquely positioned to do
• Be confident and informed enough to have a lean-in disposition as it comes to directing and delegating work, making decisions, taking on projects and tasks, and giving suggestions
• Write and manage communication and meetings scheduled on behalf of the CEO
• Proactively find events and engagements for the CEO to participate in and/or speak at that will be a benefit to AdHOC and the CEO - coordinating logistics for pursuing these
• Anticipate needs and ensure the CEO stays ahead of the day's and week’s events
• Formulate clear and concise Executive Messages to include emails, memos, and other correspondence to internal and external audiences on complex topics
• Own your own work, and ask for help when needed. Communicate status and trade-offs productively. De-escalate to solve challenges
• Demonstrate resourcefulness and tenacity gathering information from across the organization; comfortable multi-tasking and proposing solutions and/or recommending alternatives, and delivering on needs with minimal direction
• Thoughtfully include stakeholders and team members in your work at multiple stages. Set up productive conversations by sharing context and asking specific questions with teammates

Administrative Support

• Codify and maintain files and procedures in partnership with Human Resources, partner organizations and other companies
• Handle travel and personal arrangements as needed
• Submit and reconcile expense reports
• Provide general support to clients and visitors
• Serve as liaison with operations to handle requests and queries from senior management
• Support the compilation of monthly reports across different parts of the business for the CEO
• Office manager support, including (but not limited to) scheduling catering for in-office work days and events, setting up conference rooms, sorting and scanning mail, and other in-office support as needed. 

Meeting Management

• Assist in the preparation of regularly scheduled reports and prepare meeting-related documents
• Own and coordinate board meeting logistics
• Plan and coordinate Young Presidents Organization (YPO) meetings as needed
• Sit in on meetings with the CEO and manage all follow-up activities, ensuring nothing falls through the cracks

Required Skills:

• 6+ years of relevant e