DOC Lincoln CC Administration ADMINISTRATIVE ASSISTANT I - Facility Review Control Officer

Position Title: Administrative Assistant I

Agency :  Department of Corrections 
Closing Date/Time: 11:59 p.m.  05/29/2024 
Salary:   Anticipated Starting Salary (Effective 7/1/24) $5,653 monthly; Full Range $5,653 - $8,070 monthly  
Job Type:   Salaried 
County:   Logan  
Number of Vacancies:   1  
Plan/BU: RC028   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended.  When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application.  Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility.  Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Posting Identification Number  37594 

 

 

Position Overview

The Illinois Department of Corrections is seeking a highly motivated, detail oriented, and energetic individual to join our team as an Administrative Assistant I. Working under the general direction of the Warden, this position will serve as the Facility Review Control Officer. The right candidate will be responsible for maintaining and updating changes in administrative directives, institutional directives, and institutional procedures. Primary duties include ensuring compliance with Departmental and facility policies and procedures, which entails assigning current policy reviews to staff, conducting assessments of those reviewed policies to ensure compliance, and assigning corrective action to those areas that need improvement. A background in departmental policies and procedures is preferred but not required. We encourage all qualified candidates to apply.

Job Responsibilities

1. Serves as assistant to Warden.

2. Coordinates audit assignments to assess and make recommendations for improvements based on system testing and analysis.

3. Serves as the Facility Review Control Officer.

4. Coordinates internal reviews and audits relative to directives received from general office.

5. Provides guidance and direction to staff and individuals in custody in resolving problems in areas encountered within the scope of the administrative office.

6. Maintains audit files.

7. Maintain audit files updates files to include new and revised administrative and Institutional directives.

8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.

2. Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications

1. Prefers at least three (3) years of experience interpreting administrative and institutional directives and departmental rules.

2. Prefers at least two (2) years of experience conducting audits in a correctional setting.

3. Prefers at least two (2) years of experience communicating and interacting with management and agency officials.

4. Prefers at least two (2) years of professional experience drafting reports for internal and external reviews.

5. Prefers at least one (1) year of experience establishing corrective action procedures and follow-up.

6. Prefers at least one (1) year of professional experience creating and maintaining an information database and tracking information.

7. Prefers at least one (1) year of professional experience responding verbally and in writing to external and internal inquiries.

8. Prefers at least one (1) year of professional experience working with and maintaining confidential information.

9. Prefers at least one (1) year of experience conducting administrative projec