Administrative Assistant

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career!

ELS is hiring for the position of Membership Specialist in Donna, Texas.

•   JOB SUMMARY: 

  As an Administrative Assistant, you will provide administrative and secretarial support to the members of the office. In addition to typing, filing, and scheduling, this role performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Additionally, this role answers non-routine correspondence, assembles confidential and sensitive information, and deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. 

  ESSENTIAL JOB FUNCTIONS: 

  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department 

  • Performs desktop publishing; creates and develops visual presentations</Ii> 

  • Establishes, develops, maintains, and updates filing system for the department. Retrieves information from files when needed. Establishes, develops, maintains, and updates library of journals and magazines 

  • Organizes and prioritizes large volumes of information and calls 

  • Sorts and distributes mail 

  • Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information 

  • Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones 

  • Acts as a liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary 

  • Works independently and within a team on special nonrecurring and ongoing projects 

  • Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy 

  • Supports market data analyst in maintenance of the department finances. Activities include copying check requests and sending to accounts payable travel reimbursement and documenting corporate credit card expenses to corporate finance 

   

  SKILLS, EDUCATION AND EXPERIENCE: 

  To perform this job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  

  • High school diploma; Associate’s degree preferred 

  • One year of administrative experience 

  • Technical capacity 

  • Collaboration skills 

  • Strong communication skills 

   

  PHYSICAL DEMANDS: 

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  While performing the duties of this job, the employee is frequently required to sit and use hands to perform computer tasks. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. 

   

  WORK ENVIRONMENT: