Project Accounting Associate I

GAI Consultants, Inc. is looking for a Project Accounting Associate that will assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. 

Essential Duties and Responsibilities

Project Setup & Maintenance

• Create Work-Breakdown-Structures (WBS)
• Input Budgets (Contract, Cost & Billing)
• Create Billing Terms
• Review Contract Terms for Project Setup
• Adjust Project Settings as needed

Invoicing

• Enter AP Invoices into Deltek Vantagepoint
• Draft Invoices
• Review Work-In-Process (WIP) charges for accuracy
• Conduct Invoice Review Meetings
• Process and Submit Invoices to Clients

Accounts Receivable & Work-In-Process (WIP) Review

• Monitor age of WIP across projects
• Conduct AR Follow-up as needed
• Escalate AR and WIP concerns as needed
• Input status updates in Deltek Vantagepoint

Project Financial Performance

• Monitor KPIs of assigned projects through Vantagepoint and Reports
• Attend Financial Review Meetings
• Assist Project Managers with Accounting Needs
• Report Project Issues to Supervisor and Project Managers

Miscellaneous Accounting tasks in support of Project Financial Performance

Competencies:

• Analytical thinking skills.
• Problem-solving.
• Ability to work within a team.

Supervisory Responsibilities:

• N/A

Education required:

• High school graduation/GED.
• Related post-secondary technical coursework preferred.

Experience required:

• 0-1 year

Language Skills:

• English as a first language or demonstrated verbal and written skills in English as a second language.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to demonstrate strong writing/communication skills.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Computer Skills:

• To perform this job successfully, an individual should have knowledge of various software programs which may include Accounting software; HRIS software; ATS software; Database software; Internet software; Inventory software; Payroll systems; Project Management software; Spreadsheet software; and Word Processing software.

Certificates, Licenses, Registrations:

• Current, valid Driver’s License.

Other Qualifications:

• Must be United States citizen or have permanent residency status.
• Must be able to pass pre-employment background check as well as possible post-hire, client-based background checks as required.
• Must be willing to work in a drug free environment and agree to drug and alcohol testing if required.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands to finger, handle, or feel, talk, and hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds.

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.  

Travel Requirements

• Must pass MVR check to be confirmed as insurable to drive on company time/company vehicles; must be willing to travel as required by job
• The successful candidate may work remote or hybrid schedule, but wi