Administrative Assistant T5

Who We Are

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world. 

What We Offer

Salary:

$46.50 - $63.80

Location:

Santa Clara,CA

You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more. 

At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits. 

At Applied Materials’ Photonics Platforms Business Unit (PPB), we are pioneering the development and commercialization of novel nano-photonic devices for applications in augmented reality.

As the Executive Administrative Assistant to the General Manager, you will play a critical role in enabling our leadership team to operate at peak efficiency. This is a dynamic, fast-paced role that requires exceptional organizational skills, polished communication, and the ability to manage complex priorities with discretion and sound judgment. The Executive Assistant will serve as a trusted partner to the executive, ensuring seamless day-to-day operations and enabling them to focus on strategic leadership.

Key Responsibilities

Executive Support & Calendar Management:

• Manage a demanding and ever-changing schedule of internal and external meetings, events, and travel.
• Prioritize requests and proactively resolve scheduling conflicts.
• Ensure the executive is fully prepared for all engagements, with materials, briefings, and logistics in place.

Communication & Liaison:

• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Draft, edit, and manage correspondence, presentations, and communications with a high degree of professionalism.
• Represent the executive with tact, discretion, and cultural awareness.
• Quickly grasp and appropriately respond to social cues in both written and verbal communications

Operational & Project Support:

• Coordinate special projects and strategic initiatives, ensuring deadlines are met.
• Organize leadership offsites, customer demos, tours for VIP, conferences, or moves and team events
• Review and proofread documents, presentations, and communications to ensure accuracy and consistency
• Act as a bridge between GM and stakeholders, both internal and external, ensuring priorities are aligned and communicated clearly.

Travel & Event Management

• Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transport, and detailed itineraries.
• Support logistics for executive offsites, industry conferences, and internal events.

Confidentiality & Judgment

• Handle highly sensitive information with the utmost discretion and professionalism.
• Exercise excellent judgment in prioritizing competing demands and anticipating executive needs.

Qualifications

- Proven ability to thrive in a fast-paced, high-growth environment.

- Exceptional organizational and multitasking skills, with strong attention to detail.

- Excellent written and verbal communication skills; able to craft polished, executive-ready documents.

- Tech-savvy, with proficiency in productivity tools (Microsoft Office, Google Workspace, Slack, Zoom, Concur, etc.).

- A proactive, resourceful mindset with the ability to anticipate needs before they arise.

- High level of discretion, integrity, and professionalism.

Education: High School Diploma/GED

Experience: 7+ years of executive administrative experience, with at least 3 years supporting C-level executives, ideally