Faculty Contract Specialist for Jefferson Medical Group

Job Details

The Faculty Contract Specialist oversees and manages all contract arrangements relating to faculty physicians, non-clinical faculty members and, Jefferson Medical Group. Interfaces with the Office of Faculty Affairs, the Office of the General Counsel, Department Chairs, Deans and Administrators, and the Clinician and Faculty Contracts Manager to ensure the integrity and accuracy of faculty contract arrangements for newly hired and existing faculty of Thomas Jefferson University (TJU) and Jefferson University Physicians (JUP). The scope of work for this position covers 1700 faculty and over 25 Departments and 10 Colleges.

Job Description

PRIMARY FUNCTIONS

• Responsible for generating and processing contracts for Faculty through the contract management system.
• Reviews and approves SFRAR and contract request form submittals for new and replacement hires, including compensation plan.
• Fundamental knowledge of the JUP Clinical Faculty Compensation Model, Academic Benchmarking Surveys and equity analysis.
• Serves as a resource to internal stakeholders regarding contracts, faculty compensation, Onit system, SFRAR, and other related systems process and procedural matters. 
• Generates, analyzes, and configures reports for the Vice Provost, Department Directors, Clinician and  Faculty Contracts Manager, and for team meetings.
• Assists with the analysis and execution projects, including research faculty, notice of non-renewal, and faculty contract renewals and salary letters.

• Facilitate transition of newly hired faculty into Thomas Jefferson University (TJU) and Jefferson University Physicians (JUP) on time by managing multiple, simultaneous, critical efforts that include contracting and medical staff and managed care credentialing communications.
• Significantly involved in the maintenance of contract and compensation databases, including canned and ad-hoc reporting within the Onit and Workday systems.
• Responsible for the coordination and communication of new hires with respective business partners in Human Resources, Faculty Records and Medical Staffing/Credentialing.
• Coordinate with the Compensation team to process approved TJU non-SKMC faculty compensation adjustments and submit them for entry into the HRIS.
• Investigate and resolve faculty compensation discrepancies.
• Initiate Offer Contract workflow: enter new hire information and supporting documents into the Onit system.

                                                                         

ESSENTIAL FUNCTIONS:

• Facilitate the preparation, distribution, execution, and receipt of employment agreements for TJU faculty and faculty contract terms for JUP.
  • Ensures contract templates remain current by incorporating updates and guidance from attorneys and senior leadership.
  • Produces high-quality, precise legal documents, at a high volume and consistent with timing expectations driven by executive leadership.
  • Interacts with network and outside professionals (i.e., attorneys, Department Chairs and Administrators, Senior Leadership) to secure accurate details on compensation, start date and other relevant information.
  • Processes appropriate documentation for all status changes within TJU and JUP for faculty, including preparing addendums, communicating changes to appropriate stakeholders, and updating necessary databases / systems.
  • Continually updates all employment agreements as deemed appropriate to reflect changes to status of employment and benefit eligibility (i.e. position, salary, FTE status, etc.)

•  Maintains tracking systems and databases.
  • Collaborates with team members to update, monitor and audit compensation database entries on a regular basis to ensure accurate, proactive and timely information are recorded in the database.
  • Ensures the information is available in real time on the status of all contracts, new hires status prior to employment, open positions within TJU and JUP and results and information on TJU/JUP terminations.
  • Develops strategies to improve tracking systems.

• Collaborates with Clinician & Faculty Services Compensation and Data teams during budgeting process of faculty.
  • Aides in the annual budget of faculty regarding start dates, salaries, incentives, etc.