Human Resources Administrative Assistant

Description

Human Resources

Non-Exempt/Hourly

12-Month

Full-Time

Hourly Pay Range: $21.00 - $26.00

American Sign Language Preferred

$1,500 Sign-on Bonus

Housing Resources Available

Tuition Reimbursement

Benefits Options May Include: Health, Dental, Vision, Life Insurance, Employer-Matching 403(b), Generous Time Off Benefits, Flexible Spending and Dependent Care, and more!

TLC Diversity Statement:

The Learning Center for the Deaf is on a journey to create an inclusive and welcoming space for people of all backgrounds. Together, we continue to build an inclusive culture that encourages, supports, and celebrates our TLC community members' diverse narratives. We embrace and value multiple approaches, experiences, and perspectives. TLC believes that diversity fosters innovation. We are committed to cultivating a place where everyone can feel they belong.About Walden School:Walden School is a nationally-recognized residential therapeutic and education program for deaf children and youth ages 8 to 22 who have often experienced significant adverse childhood events as well as language deprivation.

About TLC:
The Learning Center for the Deaf is a nationally-recognized leader of services for deaf and hard of hearing children, adults and families. To learn more, please visit www.tlcdeaf.org.

For our Mission, please visit https://www.tlcdeaf.org/our-mission-and-values.

POSITION SUMMARY:

The Human Resources Assistant is responsible for supporting a variety of HR administrative tasks, including onboarding, benefits administration, data management, and HR projects. This role plays a crucial role in shaping the experience of applicants and employees, reflecting the organization’s commitment to being a warm, inclusive, and welcoming community. The assistant will work closely with internal stakeholders, demonstrating excellent customer service. Key responsibilities include assisting with employee orientations, maintaining HR records, processing background checks, managing HR calendars, and supporting benefits plan administration. Proficiency in Google Workspace and Microsoft Office, attention to detail, and the ability to handle confidential information are essential. Fluency in American Sign Language or a willingness to learn is required. 

FUNCTIONS AND RESPONSIBILITIES:

Support all HR functions, including the application and onboarding processes, scheduling interviews, reference checks, employee orientation and training, creation of new employee files, and maintenance and compliance of employee files.

Ensure accurate completion and submission of all required paperwork, maintaining proper records.

Manage and maintain the HR calendar, preparing agendas and coordinating and scheduling meetings as needed. 

Manage employee ID accounts and access permissions, following our access safety protocols. 

Assist employees with key distribution, following the required process and procedures. 

Update and maintain employee information in HRIS, currently Paylocity. Generate reports, track data, and perform analysis as required.

Record and prepare detailed meeting minutes, including confidential meetings, ensuring accuracy and timely distribution. 

Create PowerPoint presentations to support HR communications, projects, and trainings.

Assist with health and benefits plan administration, including enrollments, changes and terminations.

Process background checks and assist with scheduling fingerprint appointments.

Assist with TLC accreditations, audits and licensing reviews. 

Track and process HR expenses, including completing and submitting expense reports.

Perform a variety of administrative tasks such as filing, copying, mailing, scanning, and responding to HR-related calls, emails, and inquiries.

Perform other tasks as assigned by the HR Director. 

EDUCATION & EXPERIENCE:

• High school diploma or equivalent required
• 2+ years of administrative experience preferred

PHYSICAL REQUIREMENTS:

This position may require prolonged sitting at a desk and working on a computer, standing, bending and kneeling, sedentary lifting, and reaching.  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned