Administrative Assistant

Administrative Assistant

Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking is seeking a highly organized, proactive and data-driven Administrative Assistant to provide essential administrative support to our Chief Executive Officer (CEO).  

In this role, the ideal candidate will be responsible for providing comprehensive administrative support, with a focus on precise data entry, business documentation development, and general administrative tasks. If you are a detail-oriented, self-motivated individual who thrives in a fast-paced environment, this is an excellent opportunity to contribute to the success of a dynamic, growth-focused organization.    

This position is onsite and is based out of our HQ in Somerville, MA. 

Triumvirate Environmental provides leading organizations in the higher education, life sciences, healthcare, and advanced manufacturing sectors with diverse services and expertise to assist them with compliance management. At Triumvirate Environmental, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity.    

Responsibilities:  

• Administrative Support: Perform general administrative tasks, including managing schedules, organizing meetings, and maintaining office systems. 
• Communication: Act as a point of contact for internal and external communications, including answering calls, responding to emails, and drafting correspondence. 
• Calendar Management: Coordinate and schedule appointments, meetings, and travel arrangements, anticipating and proactively addressing scheduling conflicts.  
• Data Management: Maintain and organize files, records, and databases to ensure accurate and up-to-date information.  
• Documentation: Prepare reports, presentations, and documents as needed, ensuring accuracy and professionalism.  
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.  
• Team Collaboration: Support team members and assist with special projects as directed.  

Basic Requirements:  

• 3-5 years of experience in a prior administrative role, ideally supporting a senior level corporate leader.
• Bachelor's Degree required. 
• Proficiency in the MS Office Suite (Outlook, Word, PowerPoint, Excel, etc.)
• Experience working in a fast-paced corporate office.
• Excellent organizational and multi-tasking abilities.
• Strong written and verbal communication skills.  
• Ability to maintain confidentiality and handle sensitive information.
• Excellent problem-solving skills and attention to detail.  
• Must be eligible to work in the United States without future sponsorship.
• Must have a reliable form of transportation. 

#LI-Onsite  

Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more!    

To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website!