Contract & Financial Specialist

Essential Functions:

• Assist Business Development Operations and CRC Operations Management with the development of site budgets for Requests for Proposals (RFPs)
• Assist in preparation of overall site budget templates for awarded trials in consultation with VP and Director, Research Site Services
• Manage budget review and negotiation during site start-up for all CRC trials
• Manage budget review and re-negotiation for all trial changes and protocol amendments
• Coordinate and update site payment process in the CRC CTMS system (e.g., Clinical Conductor)
• Oversee CRC site payments to ensure accuracy and timeliness (working w/ Finance Dept)
• Review and verify applicable data reports for processing milestone payments, per scope and contractual agreements
• Establish and maintain CRC local study vendors relationships
• Manage the receipt, review, and processing of CRC and vendor invoices
• Prepare all payment requests and collaborate with CTI Finance to ensure appropriate payment information is correct for processing
• Communicate with sponsor and/or CRO regarding CRC site budget negotiation, invoice corrections/clarifications, and status of payments
• Communicate with trial Sponsors regarding budget and payment parameters, status of site negotiations and communications, pass-through costs, and addresses any Sponsor site budget or site payment-related inquiries
• Manage supporting documentation for pass through costs/additional costs outside the parameters of the CTA/budget (e.g., subjects travel expenses, additional equipment or medication)
• Prepare reports for Finance Department about payments, outstanding invoices, or forecasts for CRC
• Collaborate with Finance to address any Sponsor inquiries related to CRC payments
• Provide training, guidance, and support to other CRC or CTI associates engaged in budget negotiation and/or site payment related activities
• Clinical Conductor Super User: database, budget build for billing, runs financial projection reports, provide database metrics in support of BD operations and CRC clinical operations
• Input data into Salesforce Business Development platform
• Interact with CTI finance department on all CRC A/P, A/R matters, provide all study related invoicing data to finance dept on monthly basis
• Act as liaison with legal department; manage flow of CDA, CTA, study budgets between CRC, CROs, and sponsors
• Communicate and coordinate maintenance needs with CTI CRC site property management group
• Assist in completion of expense reports
• Assist in organizing and coordinating feasibility and study start-up activities between clinical, regulatory, and recruiting departments

 

Competencies:

• Excellent organizational skills
• Attentiveness to detail
• Ability to maintain confidentiality
• Must be a self-motivated, results oriented and quick learner
• Ability to respond to urgent needs of the team/department and show a strong track record of meeting deadlines

• Knowledge of MS Office Programs, including Excel

 

Required Education/Experience:

• 3-5 years relevant experience working to support business and financial activities related to clinical trials conducted at a clinical research site
• Experience with contracts, budgets, financial analysis
• Associate Degree or equivalent

 

Preferred Education:

• Experience in Clinical Research or related field