Commercial Assistant Property Manager

BioMed Realty is looking for an Assistant Property Manager, assisting the Senior Property Manager, for our 1.4 million square foot Bay Area campus, comprising 10 office and life science buildings. You'll work with our property management team to oversee daily operations, maintenance, and construction activities across our life science properties.

This position offers a hybrid work model, which includes 4 days in office and 1 day remotely. Hybrid work may be modified based on the needs of the company.

Key Duties and Responsibilities

• Assist in supervising the operations and maintenance of commercial buildings accommodating office and laboratory tenants, providing guidance to vendors, and exercising discretion and independent judgment throughout the process.
• Assist in reviewing, updating, and maintaining building operating guidelines and standard operating procedures.
• Oversee accounts payable and receivable, generate purchase orders, code and allocate invoices.
• Assist with budget preparation.
• Prepare legal notices, i.e. right of entry agreements, hot works letters, shutdown notices, impairment notices, CAM letters, etc.
• Prepare and distribute correspondence, packets, and information related to property management, operations and ESG.
• Assist in planning and executing events.
• Obtain vendor proposals, analyze bids and prepare contracts.
• Maintain database of key clients and contacts.
• Maintain campus and amenity spaces in pristine condition daily. Perform monthly property inspections and recurring vendor walks. 
• Assist with semi-annual asset review of properties by conducting site inspections, meeting on site with vendors and tenants, and complete the required reporting.
• Support Property Manager and Facility Manager in responding to emergency calls or events. Assist with vendor and tenant communication and coordination.
• Monitor and maintain Certificate of Insurance databases as applicable.
• Perform additional duties as assigned by supervisor.

Job Specifications

• Minimum (2) two year experience assisting with real estate/property management with additional clerical support responsibilities.
• AS/AA degree or an equivalent combination of education, training and additional experience.
• Computer proficiency with Word, Excel, and Outlook. MRI and Oracle experience a plus.
• Requires strong verbal and written communication skills and effective organizational and problem solving skills.
• Initiative, multitasking and proven ability to pay close attention to detail and convey information verbally and in writing in a clear and concise manner required.
• Approachable, friendly demeanor.
• Ability to manage staff and develop effective working relationships with vendors, contractors, and tenants.
• Must be organized and task oriented, and proficient in a fast-paced, team environment.
• Learns quickly when facing new issues, enjoys the challenge of unfamiliar tasks and adapts readily to changing priorities.
• Display the highest level of personal integrity and ethical standards.

Salary Range: $40.00 - $50.00 per hour (Approx. $83,200 - $104,000 per year) + bonus + benefits

The above represents the expected salary range for this job requisition. Ultimately, in determining pay, we’ll consider location, experience, and other job-related factors.

Benefits 

At BioMed Realty, we make sure you have the support and resources to leverage and develop your skills, secure your financial future, and take care of your health and well-being. BioMed Realty continually seeks to provide a workplace where everyone can be their authentic self. Through BioMed Realty’s competitive benefits offerings and various training and development opportunities, we have you covered with our Benefits Program which includes:

• Employer-Paid Medical, Dental, and Vision Insurance
• Paid Time Off and Paid Family Leave Benefits
• 401(k) Retirement Savings Plan
• Tuition Reimbursement
• Flexible Spending Accounts
• Commuter Benefits
• Lifestyle Spending Account
• Pet Insurance
• ID Theft Insurance
• Legal Insurance
• Employee Assistance Program
• 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability

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About the company

BioMed Realty, a Blackstone portfolio company, is a leading provider of real estate solutions to the life science and technology industries. As of March 31, 2024, BioMed Realty owns and operates high-quality life science real estate comprising 16.1 million square feet concentrated in leading innovation markets throughout the United States a