Accounts Payable Clerk

We are singularly focused on stage lighting with a mission to be the highest-value provider of stage lighting services and technical expertise in the global marketplace.

We have reached a leadership position in our industry by delivering excellent service and unmatched value to our clients since our start in 1985.

Because ours is an industry where timelines, technology, logistics, and creativity must come together to produce a final product, we have developed a unique culture of teamwork, customer focus, and accountability.

Job Purpose

Processes account payables.

Responsibilities

1. Processing of vendor invoices.
2. Processing employee expense reports.
3. Processing payment runs – checks / ACH.

1. Processing of vendor invoices by:

• Matching invoices with Purchase Orders
• Monitoring AP inboxes
• Using the Chart of Accounts master spreadsheet to accurately code invoices
• Indexing/uploading AP invoices into DocuWare/Sage 300
• Following up on open items, such as missing approvals, unmatched POs, etc.
• Obtaining and reviewing vendor statements for accuracy

2. Processing employee expense reports by:

• Reconciling employee expense reports promptly
• Ensuring employees are following company policy on expense reimbursement
• Assigning GL code or Show Cost
• Reporting any discrepancy to management

3. Processing payment runs – checks / ACH

• Creating payment batches in Sage by selecting items approved for payment per the PPL reports
• Reviewing of printed checks for accuracy – vendor name, amount, currency etc.
• Submitting the PPL with checks and ACH payments to the Accountant
• Ensuring all checks are signed and prepared for mailing

Personal Attributes for success in this role

• Detail oriented
• Team player
• Accountable
• Deadline oriented
• Strong communication skills

Professional Attributes for success in this role

• Knowledge of general accounting principles and practices
• Previous experience in Accounts Payable
• Proficiency in Microsoft Office applications
• Experience with some accounting software applications, preferably Sage 300, DocuWare