College Aide - Fleet Fuel Analyst

Job Description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.
When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Department of Citywide Administrative Services (DCAS) seeks to hire a College Aide within the Fleet Planning and Operations Unit of the Fleet Management Line of Service. NYC Fleet manages all NYC vehicles, equipment, fuel, leasing, and related services. The City’s fleet includes over 28,500 vehicles, costs over $1 billion annually, and involves over 1,800 full time staff. NYC Fleet supports over 50 agencies and offices including NYPD, FDNY, and DSNY. NYC Fleet uses fleet systems to manage acquisitions, repair, fueling, parts, and auction for fleet. The Fleet Aide/Analyst will assist in systems upkeep, analysis, and reporting for areas within fleet with a focus on fuel and parts. NYC operates over 200 general use fuel sites and an auto- part operation with expenditures of over $70 million per year.

The duties and responsibilities of the College Aide will include, but not be limited to, the following:
- Review with agencies all monthly invoices for fuel card usage. Prepare yearly budget estimates for each participating agency and coordinate budget modifications. Process monthly contract approvals and payments.
- Implement the compliance efforts for fuel management for both in-house and contract fuel sites, monitoring for potential misuse of fuel cards and working with agencies to investigate variances and exceptions on the system.
- Work with agency customers to address all aspects of fuel services including requests for fuel cards, fuel site service issues, approvals for out of state fueling, systems access, and related issues.
- Track and manage the expenditures of the citywide automotive parts contract. Work with contractor project managers and City agencies to manage the and review of the monthly invoices for parts room locations.
- Review all monthly invoices for each agency contract parts room operation. Monitor parts spending and produce reports outlining program costs for each GPC run parts room. Complete OEM and After-Market pricing reports.
- Work with agency customers to address all aspects of parts services, for in-house and contract parts programs, including contract staff issues, requests for approvals for specific parts purchases, special retrofit or other initiatives, fleet system issues, warranty management, reports, and related issues.
- As required, produce fleet analysis and report in other areas of fleet including acquisitions, safety, service, or sustainability.
- Support general fleet initiatives and related functions

Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable cours