Executive Assistant / Office Manager

Req ID: 4440
Travel: Up to 25%
Number of Openings: 1 

 

If you’re driven to accomplish great things, Baker is looking for you. As the nation’s leading specialty concrete contractor, Baker has constructed every type of concrete structure imaginable in more than 1,200 cities across the U.S. Today, more than 5,000 co-workers proudly wear the Baker logo.

 

At Baker, you’ll do more, be more, and gain more with a company that puts the key to success in your hands. Join an elite team that recognizes commitment and supports your professional growth; that believes focus + hard work + smarts equals opportunity; that provides more options to take your career to the next level. You’ll achieve more in a day, in a year, and in your career than you thought possible. Apply today — we’re ready to build.

 

Summary

The Executive Assistant / Office Manager will contribute to the efficiency of our business by providing personalized and timely support to the President and the Executive Management Team. Additionally, this role will have a high level of discretionary authority of corporate items and will have decision making capabilities on significant matters.
 

Roles and Responsibilities

The Executive Assistant will perform the following duties in a safe, productive, and effective manner: 

• Works directly with the executive team to perform all administrative functions including word processing, typing correspondence, memos, and reports; conducting research; compiling data; developing spreadsheets; preparing presentations; copying; and screening/answering manager’s incoming calls.
• Prepares executives’ travel arrangements, ensuring complete and accurate reservations and compile travel expenses, review against policy, and submit for approval
• Schedules and prepare for meetings, conduct room set-up, perform audio-visual device check(s), provide refreshments, snacks, and meals for specified meetings
• Manages and maintains executives’ schedules, including conflict resolution
• Handles confidential and sensitive information in strict confidence
• Reads and analyze incoming memos, submittals, and reports to determine their significance and plan their distribution.
• Meets with individuals, special interest groups, and others on behalf of management 
• Develops a pleasant, courteous, and proficient rapport with customers and other company executives, including their administrative assistants.
• Assists in developing, managing, and staying within the office fiscal year budget
• Maintains office supplies inventory levels; anticipating needed supplies; evaluating new office products; placing and expediting orders; verifying supplies receipts. Complete office errands and supply order pick up.
• Submit and reconcile supply orders, process invoices, and reconcile purchase card charges.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques
• Coordinates with HR for entering job requisitions in SuccessFactors for open positions.
• Assists in on-boarding new co-workers, including IT setup and system log in’s, etc.
• Exhibits polite and professional communication via phone, e-mail, and mail.

Requirements

• 5 years” of work experience in an administrative and/or office management role and 3 years’ of experience working with C-Level or Senior Management 
• Must have a High School Diploma / GED. Associate, or bachelor’s degree preferably in business administration, marketing, or finance is a plus.
• Must possess a high degree of proficiency in Microsoft Word, Excel, and PowerPoint 

The following competencies are needed to successfully perform this job:

• Must possess exceptional interpersonal and communication skills and the ability to interface with personnel at all levels, both written and verbally
• Must have a collaborative working style and ability to promote the spirit of teamwork. 
• Must possess excellent written and verbal skills, proofreading and editing skills 
• Ability to comprehend, organize and execute work assignments with minimal oversight.
• Ability to multi-task, organize, prioritize work and meet deadlines
• Ability to positively adapt to change
• Ability to occasionally work additional hours beyond the “typical” workday.

When you join Baker, you become part of a team that is driven to do more. We offer an excellent pay and benefits package, extensive training, and a culture that is built on the values of People, Honor, and Grit. 

 

Baker is an EOE Disability/Veterans Employer.

 

Applicants with physical and/or mental disabilities who require a reasonable